About worksphere
worksphere is a leading provider of innovative solutions in the health‑care and government services sectors. With a mission to improve the efficiency and accuracy of critical public programs, worksphere leverages cutting‑edge technology, data‑driven insights, and a people‑first culture to deliver measurable outcomes for its partners and the communities they serve. Our remote workforce model empowers talented professionals across the United States to contribute to high‑impact projects while enjoying the flexibility of working from home. As we expand our QIC DME (Quality Improvement Center – Durable Medical Equipment) initiatives, we are seeking detail‑oriented, self‑motivated individuals to join our growing team of administrative experts.
Position Overview
The Administrative Data Entry Specialist (Admin 1) will serve as a pivotal member of the QIC DME team, ensuring that all data related to medical case files, Medicare appeals, and program reporting is entered accurately, validated, and maintained in accordance with worksphere’s rigorous standards. This remote, contract‑contingent role offers a competitive hourly wage and the opportunity to work with a supportive, technology‑forward organization that values precision, confidentiality, and continuous improvement.
Key Responsibilities
- Enter a wide variety of data into worksphere’s proprietary and third‑party computer systems with a focus on speed and accuracy.
- Generate, review, and distribute regular data reports; promptly flag any inconsistencies, anomalies, or data quality issues to management.
- Perform database queries to support analytical needs, troubleshoot data discrepancies, and document findings for future reference.
- Validate all entries for completeness, correctness, and compliance with established protocols before final submission.
- Assist in the creation, maintenance, and closure of medical case files, including the digitization of records and proper archival of supporting documentation.
- Prepare and mail decision letters, as well as fax or email notifications to relevant parties, ensuring timely communication of outcomes.
- Update the Medicare Appeal System (MAS) and other related databases with precision, adhering to privacy and security guidelines.
- Conduct self‑audits and peer reviews to verify that work meets worksphere’s quality standards and regulatory requirements.
- Identify tasks that require supervisory intervention and escalate them appropriately.
- Participate in special projects, providing consistent status updates and delivering required deliverables on schedule.
- Maintain strict confidentiality of all protected health information (PHI) and proprietary data in accordance with HIPAA and internal policies.
- Perform any additional duties assigned by management that support the overall success of the QIC DME program.
Essential Qualifications
- High school diploma, GED, or equivalent is required.
- 0–2 years of relevant data entry or administrative experience, preferably in a health‑care or government‑contract environment.
- Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- U.S. citizenship or continuous residence in the United States for the past five years with at least three years of uninterrupted employment.
- Strong attention to detail, with the ability to spot errors and inconsistencies quickly.
- Excellent written and verbal communication skills, enabling clear interaction with team members and external stakeholders.
- Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
Preferred Qualifications
- Prior experience with Medicare Appeals, the Medicare Appeal System (MAS), or similar health‑care adjudication platforms.
- Familiarity with data‑management tools such as Access, SQL, or other relational database software.
- Experience conducting data quality audits and implementing corrective actions.
- Knowledge of HIPAA privacy rules and best practices for handling confidential health information.
- Previous remote work experience, demonstrating self‑discipline and a reliable home office setup.
Core Skills & Competencies
- Data Accuracy: Proven ability to enter and verify large volumes of data with minimal error.
- Analytical Thinking: Capability to interpret data trends, identify root causes of discrepancies, and suggest improvements.
- Technical Proficiency: Comfort navigating multiple software platforms, performing database queries, and learning new systems quickly.
- Organizational Skills: Strong ability to prioritize tasks, manage multiple projects simultaneously, and maintain organized records.
- Communication: Clear, concise, and professional written communication for reporting and correspondence.
- Confidentiality: Demonstrated judgment in handling sensitive information, adhering to privacy regulations.
- Team Collaboration: Willingness to support colleagues, share knowledge, and contribute to a positive virtual team environment.
Work Environment & Culture at worksphere
At worksphere, we believe that a supportive, inclusive, and flexible work environment drives performance and innovation. Our remote workforce model is built on trust, accountability, and continuous learning. Employees enjoy:
- Access to a robust virtual collaboration platform that connects team members across the country.
- Regular virtual “coffee chats,” team‑building activities, and professional development webinars.
- A culture that celebrates diversity, equity, and inclusion, ensuring every voice is heard and valued.
- Clear pathways for advancement, with mentorship programs and internal mobility options.
Compensation, Perks, & Benefits
worksphere offers a competitive hourly wage ranging from $17.75 to $19.00, commensurate with experience and performance. In addition to base pay, qualified employees may receive:
- Performance‑based incentives and recognition awards.
- Comprehensive health, dental, and vision insurance plans.
- Life and short‑term/long‑term disability coverage.
- Retirement savings options, including a 401(k) plan with employer matching.
- Paid holidays, vacation, and sick leave to support work‑life balance.
- Equipment stipend for home office setup, including a laptop, monitor, and ergonomic accessories.
- Access to continuous learning resources, such as online courses, certifications, and industry conferences.
Career Growth & Learning Opportunities
worksphere is committed to the professional development of its team members. As a Data Entry Specialist, you will have the chance to:
- Gain exposure to complex health‑care data systems and regulatory processes.
- Develop advanced analytical skills through hands‑on experience with database queries and reporting tools.
- Transition into higher‑level administrative, data‑analysis, or project‑management roles within the organization.
- Participate in cross‑functional training programs that broaden your expertise beyond data entry.
- Receive mentorship from seasoned professionals who can guide your career trajectory.
Home Office Requirements
To ensure a productive remote work experience, candidates must meet the following technical and environmental standards:
- Internet connection of at least 20 Mbps download speed (50 Mbps recommended for shared connections) and a minimum of 5 Mbps upload speed.
- Reliable connectivity via Wi‑Fi or a Category 5/6 Ethernet cable directly to a home router.
- A dedicated, private workspace free from distractions, with a stable power source.
- Residency within the continental United States for the duration of the contract.
Equal Opportunity & Pay Transparency
worksphere is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic. Our compensation philosophy is transparent: salary ranges are determined by location, experience, education, and market factors, and we do not consider prior salary history in our decisions.
How to Apply
If you are a meticulous, self‑driven professional who thrives in a remote setting and is eager to contribute to a mission‑critical health‑care program, we want to hear from you. Click the link below to submit your application, attach your resume, and tell us why you’re the perfect fit for the Administrative Data Entry Specialist role at worksphere.
Join worksphere Today
Become part of a forward‑thinking organization where your attention to detail makes a real difference in the lives of millions. At worksphere, your work is more than a job—it’s a contribution to a healthier, more efficient future. Apply now and start your journey with us.
Apply for this job