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Why talentflow?
talentflow is a leading provider of government‑contracted services, delivering critical health‑care and social‑service solutions across the United States. Our mission‑driven culture empowers employees to make a tangible impact on the lives of millions, while offering a supportive, flexible work environment that values innovation, integrity, and continuous learning. As a remote‑first organization, talentflow invests heavily in technology, training, and employee well‑being, ensuring that every team member can thrive from the comfort of their own home office.
Position Overview
We are seeking a detail‑oriented, self‑motivated Administrative Data Entry Specialist to join our Quality Improvement Center (QIC) – Durable Medical Equipment (DME) team. In this remote role, you will be the backbone of data integrity for the Medicare Appeal System (MAS) and related databases, supporting the end‑to‑end lifecycle of medical case files. This is an entry‑level opportunity designed for candidates who are eager to develop a career in health‑care administration, data management, and government contracting.
Key Responsibilities
- Accurately enter a high volume of case‑related data into talentflow’s proprietary computer programs and the Medicare Appeal System (MAS).
- Generate, review, and maintain data reports; promptly flag inconsistencies, missing information, or potential errors to management.
- Execute database queries to assist analysts in generating insights, and document any anomalies for further investigation.
- Validate data entries for completeness, correctness, and compliance with federal guidelines.
- Support special projects by providing regular status updates, compiling data summaries, and delivering actionable information to project leads.
- Conduct internal audits of your own work and, when required, assist in peer audits to ensure adherence to established procedures.
- Assist in the creation, maintenance, and closure of medical case files, including record‑keeping, filing, and secure disposal of outdated documents.
- Prepare and dispatch decision letters via mail and fax, ensuring that all parties receive timely and accurate communications.
- Maintain strict confidentiality and exercise sound judgment when handling protected health information (PHI) and other sensitive data.
- Identify tasks that may require supervisory intervention and proactively seek guidance to mitigate risk.
- Perform any additional duties assigned by management that align with the goals of the QIC DME program.
Essential Qualifications
- High school diploma, GED, or equivalent is required.
- 0–2 years of relevant administrative or data‑entry experience; experience in a government‑contract environment is a plus.
- Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook); familiarity with Excel pivot tables and basic formulas is advantageous.
- Prior exposure to Medicare Appeals, MAS, or other health‑care data systems is preferred but not mandatory.
- U.S. citizenship or continuous residence in the United States for the past five years, with at least three years of uninterrupted work experience.
Preferred Skills & Competencies
- Exceptional attention to detail and a commitment to data accuracy.
- Strong written and verbal communication skills, enabling clear interaction with team members and external stakeholders.
- Ability to prioritize multiple tasks, meet deadlines, and adapt to shifting priorities in a fast‑paced environment.
- Basic analytical mindset with the capacity to interpret data trends and report findings.
- Comfort with remote collaboration tools (e.g., Microsoft Teams, Zoom, SharePoint) and a proactive approach to virtual teamwork.
- Understanding of privacy regulations such as HIPAA and the ability to handle confidential information responsibly.
Home Office Requirements
- Reliable high‑speed internet connection: minimum 20 Mbps download (50 Mbps recommended for shared connections) and at least 5 Mbps upload.
- Stable connectivity via Wi‑Fi or a Category 5/6 Ethernet cable directly to a home router.
- Dedicated, private workspace free from distractions, with a reliable power source.
- Permanent residence within the Continental United States.
- talentflow will provide all necessary hardware, including a laptop, headset, and any required software licenses.
Compensation & Benefits
talentflow offers a competitive hourly wage ranging from $17.75 to $19.00, commensurate with experience, skill level, and the specific contract scope. In addition to base pay, you will be eligible for a comprehensive benefits package that may include:
- Health, dental, and vision insurance options with employer contributions.
- Life and short‑term/long‑term disability coverage.
- Retirement savings plans (401(k) or equivalent) with matching contributions.
- Paid holidays, vacation, and sick leave to support work‑life balance.
- Performance‑based incentives, recognition awards, and opportunities for overtime pay where applicable.
- Access to professional development resources, including tuition reimbursement, certifications, and internal training programs.
Career Growth & Learning Opportunities
talentflow is committed to nurturing talent from within. As an Administrative Data Entry Specialist, you will have clear pathways to advance into roles such as Data Analyst, Quality Assurance Coordinator, or Program Manager. Our robust learning ecosystem includes:
- Mentorship programs pairing new hires with seasoned professionals.
- Regular webinars on health‑care policy, data analytics, and federal contracting.
- Cross‑functional project assignments that broaden exposure to different aspects of the QIC DME program.
- Certification support for industry‑recognized credentials (e.g., Certified Health Data Analyst, Project Management Professional).
Work Environment & Culture at talentflow
At talentflow, we celebrate diversity, inclusion, and the unique perspectives each employee brings. Our remote‑first culture emphasizes:
- Transparent communication channels that keep every team member informed and engaged.
- Regular virtual “coffee chats,” team‑building activities, and wellness initiatives to foster connection.
- Recognition of achievements through employee spotlights, award ceremonies, and peer‑to‑peer accolades.
- A commitment to ethical conduct, compliance with all federal regulations, and a zero‑tolerance policy for discrimination.
Equal Opportunity Statement
talentflow is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic.
How to Apply
If you are ready to contribute to a mission‑driven organization while building a solid foundation in health‑care data administration, we encourage you to submit your application today. Click the link below to begin the process, and be prepared to share your resume, a brief cover letter highlighting your relevant experience, and proof of your home‑office setup.
Join talentflow and Make a Difference
Every data point you enter helps ensure that veterans, seniors, and other beneficiaries receive the care they deserve. By joining talentflow, you become part of a collaborative team that values precision, compassion, and continuous improvement. Take the next step in your career—apply today and start making an impact from day one.
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