About careeraxis
careeraxis is a leading provider of innovative solutions in the health‑care and government services sector. With a mission to improve the lives of citizens through efficient, technology‑driven programs, careeraxis partners with federal agencies to deliver high‑quality services that are both cost‑effective and compliant with rigorous standards. Our commitment to integrity, collaboration, and continuous improvement creates a dynamic environment where every employee can make a meaningful impact.
Why This Role Matters
As a Remote Administrative Data Entry Specialist supporting the QIC DME (Qualified Institutional Claim – Durable Medical Equipment) program, you will be at the heart of careeraxis’s effort to streamline medical case management, ensure accurate data flow, and uphold the highest standards of confidentiality. Your work directly influences the speed and accuracy with which beneficiaries receive critical medical equipment, making a tangible difference in their quality of life.
Position Overview
This full‑time, remote position is part of careeraxis’s QIC DME team. The role is contingent upon contract award, offering a unique opportunity to join a high‑performing group that values precision, accountability, and proactive problem‑solving. You will be equipped with all necessary hardware and software, and you will operate from a dedicated home office that meets careeraxis’s connectivity and security standards.
Key Responsibilities
- Enter and validate data into careeraxis’s proprietary computer programs and the Medicare Appeal System (MAS) with a focus on accuracy and timeliness.
- Generate, maintain, and distribute data reports; promptly alert management to any inconsistencies, anomalies, or potential compliance issues.
- Execute database queries to support analytical needs, troubleshoot data discrepancies, and provide actionable insights to senior staff.
- Conduct thorough audits of your own work and, when required, the work of teammates to ensure strict adherence to established procedures and regulatory guidelines.
- Assist in the creation, maintenance, and closure of medical case files, encompassing data entry, records management, and documentation of decision notifications.
- Prepare and dispatch decision letters via mail and fax, ensuring that all parties receive accurate and timely communications.
- Maintain confidentiality and demonstrate sound judgment when handling sensitive health information, complying with HIPAA and other privacy regulations.
- Identify tasks that may require supervisory intervention and communicate them effectively to ensure seamless workflow continuity.
- Participate in special projects, providing regular status updates and delivering consistent, high‑quality information throughout each project phase.
- Perform any additional duties assigned by management that support the overall success of the QIC DME program.
Essential Qualifications
- High school diploma, GED, or equivalent is required.
- 0–2 years of relevant data entry or administrative experience.
- Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook) – preferred.
- Familiarity with Medicare Appeals processes and related systems – preferred.
- U.S. citizenship or continuous residence in the United States for the past five years, with at least three years of uninterrupted work experience.
Preferred Qualifications & Experience
- Previous experience in a remote or virtual work environment, demonstrating self‑discipline and effective time management.
- Exposure to health‑care data management, medical billing, or government contract administration.
- Certification or coursework in data management, health information technology, or related fields.
- Strong analytical mindset with the ability to interpret data trends and recommend process improvements.
Skills & Competencies for Success
- Attention to Detail: Ability to spot errors and inconsistencies in large data sets.
- Communication: Clear written and verbal communication skills for interacting with team members, supervisors, and external stakeholders.
- Technical Proficiency: Comfort navigating multiple software platforms, performing database queries, and learning new systems quickly.
- Organizational Skills: Efficiently manage multiple tasks, prioritize workload, and meet deadlines in a fast‑paced environment.
- Integrity & Confidentiality: Commitment to safeguarding protected health information and adhering to privacy regulations.
- Problem‑Solving: Proactive approach to identifying issues and recommending corrective actions.
Work Environment & Culture at careeraxis
careeraxis fosters a collaborative, inclusive, and forward‑thinking culture. Even though this role is remote, you will be integrated into a supportive team that values open communication, continuous learning, and mutual respect. Regular virtual check‑ins, team‑building activities, and professional development webinars ensure that you stay connected and engaged. careeraxis’s commitment to diversity and equal opportunity means that every voice is heard and every perspective is valued.
Home Office Requirements
- High‑speed internet connection of at least 20 Mbps download (50 Mbps recommended for shared connections) and a minimum of 5 Mbps upload.
- Reliable connectivity via Wi‑Fi or a Category 5/6 Ethernet cable to a home router.
- Dedicated, private workspace free from distractions, with a stable power source.
- Permanent residence within the Continental United States.
- careeraxis will provide the necessary equipment, including a laptop, headset, and any required software licenses.
Compensation, Perks, & Benefits
careeraxis offers a competitive hourly wage ranging from $17.75 to $19.00, reflective of experience, skill level, and contract scope. In addition to base pay, you may be eligible for performance‑based incentives, program‑specific awards, and long‑term recognition programs. Our comprehensive benefits package includes:
- Health, dental, and vision insurance plans with multiple coverage options.
- Life and short‑term/long‑term disability insurance.
- Retirement savings plan with employer matching contributions.
- Paid holidays, vacation, and sick leave to support work‑life balance.
- Access to employee assistance programs, wellness resources, and continuous learning platforms.
- Opportunities for career advancement within careeraxis’s expansive network of government and health‑care contracts.
careeraxis’s compensation philosophy is transparent and equitable, taking into account location, education, experience, and market benchmarks. Salary history will not be used in determining your compensation, and all applicable minimum wage and salary thresholds will be respected.
Career Growth & Learning Opportunities
Joining careeraxis opens doors to a clear career trajectory. As you master data entry and program‑specific processes, you can progress to senior analyst roles, team lead positions, or specialized compliance and quality‑assurance tracks. careeraxis invests in its employees through:
- Structured onboarding and mentorship programs.
- Access to industry‑leading training modules on data analytics, health‑care regulations, and project management.
- Regular performance reviews that identify growth pathways and potential certifications.
- Cross‑functional project exposure, allowing you to broaden your skill set beyond data entry.
Equal Opportunity & Inclusion
careeraxis is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic. Our inclusive hiring practices ensure that every candidate has a fair chance to succeed.
How to Apply
If you are detail‑oriented, motivated, and eager to contribute to a mission‑driven organization, we encourage you to submit your application today. Click the link below to begin the process, and be prepared to share your resume, a brief cover letter highlighting relevant experience, and any certifications you hold.
Alternatively, you may use the following link to submit your application through our partner portal:
Join careeraxis Today
Become part of a forward‑thinking organization that values precision, integrity, and the well‑being of both its employees and the communities it serves. Your expertise in data entry will help ensure that critical medical equipment reaches those who need it most, while you enjoy a supportive, flexible, and rewarding work environment. We look forward to welcoming you to the careeraxis family.
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