The Administrative Assistant III-Quality Management provides administrative
support to the Quality Management Leadership Team for Quality Management
Department needs. This position supports a range of administrative tasks,
including department support functions; meetings and workgroup assistance
through scheduling, preparation, and facilitation. Maintain the Quality
Management team SharePoint site to ensure information remains current and
accessible for teams. The position also supports Quality Management department
needs by coordinating purchases of supplies, conference registrations, and other
approved items as needed.
This position is fulltime remote. Selected candidate must reside in North
Carolina. Some travel for onsite meetings to the Home office (Morrisville, NC)
may be required
Responsibilities & Duties
Provide Administrative Support to Quality Management Department
Responsible for maintaining the Quality Management team SharePoint site to
ensure information remains current and accessible for teams
Assist and support the creation of new and established Quality Management
Microsoft Teams and Channels as directed by leadership
Assist and support with the Quality Management P Drive organization as
directed by leadership. Assist in the maintenance of files, reports, and data
as requested
Maintain Quality Management department email distribution lists for teams
Draft, edit, and disseminate letters, memos, and other documents as directed
by leadership
Maintain annual competency with procurement Card Training and Administrative
Contracts and Purchasing
Reconcile P-card expenditures for the Quality Management department to
include accurate documentation
Assist with purchases for office supply orders, catering, on site visitor
prep, as directed by leadership
Support arrangements of conferences, travel, and accommodations as needed or
requested according to Alliance policies and procedures
Assist with compiling information for audits by State or other regulatory
agencies as requested by leadership
Create and edit PowerPoint presentations, surveys, and other operational
needs as requested by leadership
Manage member survey submission for State validating accurate data entry on
member reported forms
Provide Meeting/Event Support and Keep Minutes for Assigned Meetings
Assist with Quality Management meetings, virtual and in-person, as needed
with an emphasis on proficiency and support with virtual meeting management
(Microsoft Teams)
Manage Quality Management All Staff Department meeting invites, prepare and
maintain meeting agendas; and distribute meeting minutes, action items, and
related materials
Provide administrative and functions for identified Quality Management
strategic meetings such as Workgroups, Health Equity Advisory Team, Project
Advisory Teams, and other meetings as assigned
Prepare, maintain, and distribute meeting agendas, actions logs, and other
associated meeting documents
Schedule ad hoc meetings for Department Leadership as requested
Set up in-person and remote meetings as requested including room logistics,
audiovisual support, supplies, meals or snacks, and other meeting materials
Coordinate internal/external events, including organizing invitations,
reminders, facilities, equipment, and catering
Collaborate with QM leadership on Department Hiring, Onboarding, And Training
Support
Support Quality Management department onboarding after Alliance
Organizational New Employee Orientation, including orienting new staff to
Quality Management department, processes and working with the hiring manager
to construct an onboarding schedule for new staff
Minimum Requirements
Education & Experience
High School degree or equivalent and four (4) years of progressively responsible
secretarial/administrative experience including two (2) years of administrative
or office management experience involving substantial public contact,
information gathering, and writing experience;
Or
Associate’s degree in business administration or related program and two (2)
years of progressively responsible administrative experience including
administrative or office management experience involving substantial public
contact, information gathering, and writing experience.
Or
Bachelor’s degree in Business Administration, Public Administration, or other
related field.
Knowledge, Skills, & Abilities
Knowledge of office management techniques
Knowledge of Microsoft Office products (A MS Excel and PowerPoint test will
be administered to access candidates' level of proficiency)
Skill in communicating, both verbally and in writing
Skill in organizing workflow and coordinating activities
Skill in developing presentations, presentation materials, and reports
Ability to use audiovisual equipment and to train others in its use
Ability to establish and maintain effective working relationships with
subordinates, peers, management, and the general public
Ability to coordinate a variety of resources in gathering information and
independently answering inquiries
Ability to exercise independent judgement and discretion
Ability to plan and supervise the work of others, if applicable
Ability to analyze and interpret policy and procedural guidelines
Ability to resolve problems and questions independently
Salary Range
$20.73 -$26.43/Hourly
Exact compensation will be determined based on the candidate's education,
experience, external market data and consideration of internal equity.
An excellent fringe benefit package accompanies the salary, which includes:
Medical, Dental, Vision, Life, Long Term Disability
Generous retirement savings plan
Flexible work schedules including hybrid/remote options
Paid time off including vacation, sick leave, holiday, management leave
Dress flexibility