WORKFORCE VMS SPECIALIST 100% REMOTE
Location Requirement: Candidates must reside in the Eastern or Central Time Zone
(EST/CST).
JOIN A TEAM WHERE YOUR ATTENTION TO DETAIL MAKES A DIRECT IMPACT!
As a Workforce VMS Specialist, you'll use advanced Excel skills and analytical
thinking to ensure payroll and billing accuracy while supporting clients,
branches, and workforce operations across multiple systems.
The Workforce VMS Specialist supports payroll and billing accuracy by performing
reconciliations, processing adjustments, auditing data, and resolving
discrepancies across workforce management systems. This role is ideal for a
detail-oriented professional with strong Excel skills who enjoys investigating
issues, working with data, and collaborating with branch and client teams to
ensure operational accuracy.
Key Responsibilities
Review and reconcile payroll and billing data across multiple systems to
ensure accuracy and compliance.
Pull reports from CRM and Vendor Management Systems (VMS) and utilize
reporting tools to validate payroll, billing, and operational data.
Analyze employee hours, week-ending reports, pay rates, bill rates, and other
workforce data to identify discrepancies and resolve exceptions.
Process and investigate Pay Bill Adjustments (PBAs) and coordinate
corrections with internal teams, branches, and clients.
Conduct audits and reconciliations to maintain accurate payroll and billing
records.
Research payroll and billing issues, determine root causes, and facilitate
timely resolution.
Maintain accurate documentation related to audits, reconciliations, and data
adjustments.
Communicate professionally via email and phone with branch personnel,
clients, and internal stakeholders regarding discrepancies and corrective
actions.
Partner with branch teams to gather supporting documentation and ensure
payroll and billing corrections are completed accurately.
Support continuous improvement initiatives related to reporting, data
accuracy, reconciliation processes, and system utilization.
Qualifications
Associate degree, Bachelor's degree, or equivalent professional experience
preferred.
Minimum of 2 years of experience in payroll, billing, workforce operations,
staffing operations, accounting support, reconciliations, auditing, or a
related analytical role.
Experience working within a Vendor Management System (VMS), Managed Service
Provider (MSP), staffing environment, payroll operation, or similar workforce
management setting preferred.
Strong analytical and problem-solving skills with exceptional attention to
detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced
environment.
Excellent written and verbal communication skills.
Technical Skills
Advanced Microsoft Excel skills are required, including VLOOKUP, XLOOKUP,
Pivot Tables, Macros, formula creation, troubleshooting, data analysis, and
reporting.
Experience extracting, manipulating, and validating data from reporting
tools, payroll systems, CRM platforms, or VMS platforms is preferred.
The ideal candidate enjoys detailed, analytical work and takes pride in
identifying and resolving data discrepancies. They are highly organized,
comfortable working with repetitive processes, possess strong Excel
capabilities, and communicate effectively with branches, clients, and internal
teams to ensure accurate payroll and billing outcomes.
Join our Team!
High EQ/High IQ team
Comprehensive Medical, Dental & Vision + Pet benefits starting on the first
of the month following hire date
8 Paid Holidays per year
2 Floating Holidays per year
Paid Time Off
401(k)
Wellness Program
Parental Leave
The anticipated hourly salary for this position in the US is starting at
$21.50. The actual hourly salary offered depends on a variety of factors, which
may include as applicable, the qualifications of the individual applicant for
the position, years of relevant experience, specific and unique skills, level of
education attained, certifications or other professional licenses held, and the
location in which the applicant lives and/or from which they will be performing
the job.
EmployBridge offers a competitive benefits package which includes
Medical/Dental/Vision, prescription drug benefits, 401(k), paid time off and
holidays, a wellness program, and incentive programs. We also offer a variety
of career paths and encourage promotion from within.
Employbridge is an Equal Opportunity Employer committed to diversity and
inclusion. All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation, gender
identity, national origin, age, marital status, disability, military or veteran
status, genetic information, or any other characteristic protected by federal,
state or local laws.