Job Overview
We are seeking an energetic and highly organized WEEKEND Scheduling Coordinator to join our dynamic team. In this vital role, you will be responsible for managing and coordinating appointments, meetings, and schedules with precision and efficiency. Your proactive approach will ensure seamless communication between clients, staff, and management, fostering a productive environment.
The ideal candidate will possess excellent computer skills, strong organizational abilities, and exceptional customer service experience. This position offers an exciting opportunity to contribute to a well-organized office environment while supporting the overall operational success of our organization.
Duties
Manage and maintain detailed calendars using productivity software such as ClearCare, Phoebe, and specialized scheduling tools
Coordinate appointments, meetings, and events, ensuring optimal timing and resource allocation
Handle multi-line phone systems to answer inquiries, direct calls, and provide exceptional customer support
Enter data accurately into spreadsheets and databases like QuickBooks for record-keeping and reporting purposes
Communicate effectively with clients and team members via phone, email, and in person to confirm schedules and relay important information
Organize files, documents, and correspondence to streamline office operations and ensure easy retrieval of information
Assist with front desk responsibilities including greeting visitors, managing office supplies, and maintaining a professional reception area
Qualifications
Proven experience in office management or administrative support roles with strong clerical skills
Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with familiarity with productivity software and spreadsheets
Experience using ClearCare or similar scheduling software is preferred
Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
Strong communication skills, including phone etiquette and client interaction capabilities
Bilingual abilities are a plus to support diverse client needs
Technical proficiency with multi-line phone systems, data entry, filing systems, and computer literacy is essential
Previous experience in customer service or front desk roles demonstrating professionalism and responsiveness
Ability to multitask effectively while maintaining attention to detail and proofreading accuracy
Personal assistant or calendar management experience is advantageous for coordinating complex schedules
Join us as a Scheduling Coordinator to be at the heart of our operations—driving efficiency, enhancing communication, and supporting our team’s success every day!
Pay: $45,000.00 - $50,000.00 per year
Benefits
401(k)
Health insurance
Paid time off
Work Location: Remote