About the Role
Our client is a small law firm on the U.S. East Coast seeking a Virtual Legal Assistant to support the attorney and existing legal assistant. The role covers general legal administrative support, case organization, and light guardianship/accounting-related tasks. This position starts part-time with strong potential to move to full-time.
Key Details
- Schedule: 20 hours/week to start, with potential to grow to full-time
- Time Zone: Must work Eastern Time (ET) business hours
Responsibilities
• Open and organize new case files
- Manage the attorney's calendar and schedule meetings
- Provide light legal support work as needed
- Prepare and file documents with the courts as directed by the attorney
- Maintain organization within Time Matters case management software
- Draft and send emails on the attorney's behalf; stay CC'd on correspondence to follow up with other attorneys regarding motions
- Follow up with care facilities and other third parties to gather information needed for annual guardianship accountings
- Perform data entry of financial information (bank statements, client expenses) into Excel spreadsheets
- Support overflow work for the firm's in-house legal assistant
Requirements
- Minimum 3-4 years of experience as a legal assistant or virtual assistant
- Strong proficiency in Microsoft Excel (near-essential)
• Experience using Microsoft Outlook
- Familiarity with Time Matters software preferred; training will be provided
- Highly organized with strong attention to detail
- Comfortable with data entry and general administrative/legal support tasks
- Available to work during Eastern Time business hours
Nice to Have
- Spanish language proficiency (a strong plus, not required — many of the firm's clients communicate in Spanish)
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