Virtual Assistant - Transaction Analyst

COMPANY 🌱

RYZE was founded in 2019 by Andrée Werner and Rashad Hossain, out of a parents' basement, with a mission to change daily health, starting with the morning routine: a nutrient-dense mushroom coffee delivering clean energy, mental clarity, and immune support. Built on a Direct-to-Consumer foundation with a performance marketing engine, RYZE achieved hockey-stick growth and a community of over 1 million active subscribers.

DTC remains the foundation, but RYZE has expanded into mass retail, quickly becoming the #2 items in Target's overall coffee category and is now executing a multi-channel expansion, with a cross-category launch coming in early 2027. RYZE is uniquely positioned to redefine how people think about daily wellness.

We’re a lean, fast-moving, mission-driven team who believe daily rituals create the foundation for living your greatest life, and we’re just getting started!

JOB OVERVIEW:

The Transaction Analyst (VA for Ops - Manufacturing) is responsible for the day-to-day transactional integrity of Ryze's supply chain systems (NetSuite), spanning purchasing, bills of materials, receiving, co-manufacturer production, and inventory accuracy. This role executes the core transaction cycle that keeps inventory, production, and financial records synchronized across Ryze's co-manufacturing network, and serves as the primary point of accuracy control before issues reach production planning or finance.

WHAT YOU'LL DO 🎯

Responsibilities will include:

Purchase Order (PO) Creation

• Create Purchase Orders based on approved purchasing requirements and operational needs.
• Review requested items, quantities, vendors, and other relevant details before creating each PO.
• Ensure items, quantities, pricing, locations, and other required fields are entered accurately in the system.
• Coordinate with the appropriate teams when clarification or additional information is needed.
• Monitor open POs for accuracy and update or correct them as requirements change.
• Ensure POs are properly documented and available for receiving and inventory tracking.

Bill of Materials (BOM) Creation

• Create BOMs for products requiring multiple components or materials.
• Review required components and quantities to ensure each BOM accurately reflects the product configuration.
• Verify item numbers, component quantities, units of measure, and other relevant details before finalizing BOMs.
• Update existing BOMs when components, quantities, or product requirements change.
• Ensure BOMs are set up correctly for use in assembly, production, and inventory transactions.
• Coordinate with relevant teams on discrepancies or questions regarding product components

Item Receipts (PO and Transfer Order)

• Process Item Receipts for shipments received from vendors, warehouses, or other locations.
• Review receiving information and compare expected quantities against quantities reported as received.
• Record received quantities accurately in the system to keep inventory current.
• Monitor for quantity discrepancies, missing items, or other receiving issues.
• Coordinate with the receiving or warehouse team when additional information or confirmation is required.
• Process receipts in a timely manner to keep inventory records current and accurate.

Build Assembly (Co-Manufacturers)

• Process Build Assembly transactions to record production or assembly of finished goods.
• Verify the components required for each assembly against the applicable BOM.
• Ensure correct component quantities are consumed from inventory.
• Record completed finished goods accurately in the system.
• Review assembly transactions for discrepancies and make corrections as needed.
• Ensure inventory movements resulting from assembly are properly reflected in the system.
• Coordinate with appropriate teams on differences between expected and actual assembly quantities.

Co-Manufacturer Scrap

• Record scrap quantities reported by co-manufacturers based on production or inventory reports.
• Review reported scrap information to ensure item, quantity, and transaction details are accurate.
• Process necessary inventory adjustments for scrapped materials or finished goods.
• Monitor scrap activity and identify discrepancies between reported quantities and system records.
• Coordinate with the co-manufacturer or internal teams when clarification or supporting information is needed.
• Maintain accurate scrap records to ensure inventory balances and reporting are properly reflected.

Monthly Inventory Reconciliation

• Perform monthly inventory reconciliation to verify system inventory balances align with physical inventory and/or inventory reports.
• Compare inventory quantities across relevant systems, warehouse records, and reports to identify discrepancies.
• Investigate inventory variances and determine potential causes (receiving differences, assembly transactions, scrap, transfers, or other movements).
• Coordinate with warehouse, operations, co-manufacturers, and other relevant teams to validate inventory counts and resolve discrepancies.
• Review and validate supporting transactions before making inventory adjustments.
• Process approved inventory adjustments to correct discrepancies and ensure system inventory accurately reflects actual inventory.
• Maintain documentation of reconciliation results, identified variances, and adjustments made.
• Ensure monthly inventory records are accurate and complete for reporting and operational purposes.

WHAT WE OFFER 🌟

PROFESSIONAL QUALIFICATIONS

• 1–2+ years of virtual experience in inventory control, purchasing, supply chain, or transactional accounting.
• Hands-on experience with an ERP/inventory system (NetSuite strongly preferred).
• Strong attention to detail and comfort reconciling data across multiple sources.
• Solid Excel/Google Sheets skills (VLOOKUP/pivot tables level).
• Clear written and verbal communication for coordinating with co-manufacturers, warehouse, and internal teams.
• Ability to manage a high volume of recurring transactions with accuracy under deadline.

Preferred Qualifications (Not required but nice to have)

• Experience working with third-party co-manufacturers in a CPG/food & beverage environment.
• Familiarity with BOM structures, assembly/build transactions, and inventory adjustment workflows.
• Exposure to monthly close or reconciliation processes.

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