This is a Fully Remote Job
About Our Client:
This organization operates in a distributed team environment, addressing the need for coordinated administrative and operational support across remote and internal teams. By managing logistics, vendor relations, and team operations, the company enables efficient workflows and supports client-facing activities.
About the Opportunity:
The VIRTUAL ASSISTANT role is designed to provide comprehensive administrative and operational support to the distributed team. This position contributes by managing scheduling, documentation, vendor coordination, and gifting programs, ensuring smooth day-to-day operations and enhancing team and client engagement.
Responsibilities:
Manage scheduling, research, documentation, and administrative tasks
Maintain internal trackers, records, and operational data
Coordinate purchasing, vendor relationships, shipping, expenses, and reimbursements
Support onboarding, team logistics, and handle ad hoc requests
Oversee gifting operations including sourcing, ordering, personalization, shipping, and delivery
Track gifting budgets, recipient information, orders, and vendors
Anticipate needs and ensure task completion
Requirements:
Minimum 3 years in administrative support, operations, or similar roles
Excellent organizational skills and attention to detail
Strong written and verbal communication abilities
High level of ownership, reliability, and follow-through
Effective research and problem-solving skills
Ability to work independently in a fast-paced environment
Good judgment in managing sensitive information
Preferred experience in startup environments, technology companies, or distributed teams
Experience managing gifting, vendors, purchasing, or logistics
Familiarity with Google Workspace, Slack, and project management tools
Comfortable using AI tools to increase efficiency and automate tasks
Pay Range and Compensation Package:
The pay range and compensation package for this role will be determined based on the candidate's experience, skills, and other relevant factors.
Equal Opportunity Statement:
Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:
TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.