Description
We are seeking a dependable and detail-oriented Virtual Assistant to support the day-to-day operations of a busy real estate office. This remote, part-time position will help agents stay organized by managing communications, coordinating appointments, maintaining property listings, conducting research, and completing general administrative tasks.
The ideal candidate is proactive, responsive, comfortable working independently, and able to manage multiple priorities with minimal supervision.
Schedule: 32+ hours per week
Work arrangement: Remote
Scheduling: Flexible, with the ability to organize your own schedule around business needs
Growth potential: Opportunity to take on additional responsibilities and hours over time
Performance review: Initial review after three weeks, with the potential for a compensation adjustment based on performance
Key Responsibilities
Communication and Scheduling
Monitor and manage a shared email inbox
Respond professionally and promptly to inquiries
Coordinate meetings, property showings, and appointments
Communicate with agents, clients, prospective tenants, and vendors
Follow up on outstanding requests and scheduling needs
Property Listings And Market Research
Create, publish, and update residential sale and rental listings
Maintain accurate property details, pricing, availability, and photos
Post listings across platforms such as MLSListings, Zillow, Craigslist, TurboTenant, and Zumper
Research properties, neighborhoods, rental rates, and local market information
Assist with identifying, organizing, and screening prospective leads
Document And Administrative Support
Draft, format, proofread, and organize business documents
Convert files between Microsoft Word, Excel, and PDF formats
Complete accurate data entry and maintain organized digital records
Update spreadsheets, trackers, and internal reports
Assist with basic budget tracking and routine office administration
Maintain clear electronic filing systems for easy document retrieval
Reporting And Accountability
Provide a concise weekly update outlining completed work, open items, and upcoming priorities
Track assignments and follow through on deadlines
Communicate proactively when additional information or clarification is needed
Maintain accuracy, confidentiality, and professionalism when handling business and client information
Initial Priorities-
During The First Several Weeks, The Virtual Assistant Will
Complete onboarding and establish access to the necessary systems and platforms
Become familiar with internal processes and communication preferences
Begin converting agent-provided property information into accurate, published listings
Establish a consistent process for task tracking and weekly reporting
Demonstrate reliable communication, accuracy, and timely completion of assignments
Additional Skills & Qualifications
Previous experience in virtual assistance, administrative support, real estate operations, property management, or a related field
Strong written and verbal communication skills
Excellent attention to detail and organizational ability
Proficiency with Microsoft Word, Excel, Outlook, and PDF documents
Comfortable learning and navigating online listing platforms
Ability to prioritize assignments and work independently in a remote environment
Consistent access to a reliable computer, internet connection, and professional remote workspace
Ability to handle confidential information with discretion
Real estate or property-listing experience is preferred but not required
Experience Level
Intermediate Level
Job Type & Location
This is a Contract to Hire position based out of Saratoga, CA.
Pay And Benefits
The pay range for this position is $32.00 - $40.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.
Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Saratoga, CA.
Application Deadline
This position is anticipated to close on Oct 27, 2026.
Workplace Type
This is a fully remote position.
About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.