Virtual Assistant
Location: South Africa, Remote
Employment Structure: Independent Contractor
Standard Working Hours: 04:00am SAST - 10:00am SAST - Part-Time ( Flexible )
Salary Range: R17 000 per month depending on experience and expertise
About Our Client
Our client is an exciting girls' football initiative currently in its inaugural season. With a strong focus on community collaboration and empowering young girls through sport, they are building a foundation for future football clubs across South Africa.
The role
You will work closely with the Founder to ensure the smooth running of daily operations across Brisbane and Cape Town. From managing administration and coordinating schedules to keeping everything organised and on track, you will play a key role in allowing the Founder to focus on partnerships, player development and business growth. This role is ideal for someone who is highly organised, proactive and confident in taking initiative without needing constant direction.
Key responsibilities
- Founder support
- Manage the Founder's calendar, appointments and meetings across Brisbane and Cape Town time zones
- Monitor and organise the inbox, triage enquiries and draft replies for approval
- Prepare agendas, take notes and follow up on actions after meetings
Partnerships and stakeholders
- Track correspondence with partners, sponsors, clubs and community stakeholders
- Maintain partnership records, agreements and key dates in one place
- Prepare documents, reports, presentations and correspondence
- Program operations
- Support Season One logistics, match days and events from a coordination point of view
- Coordinate tasks and deadlines across projects and people on the ground
- Keep spreadsheets, records and internal documentation accurate and current
- Systems and admin
- Complete data entry, research and general administrative tasks
- Support scheduling and basic admin for social media. Content creation sits with a separate role.
- Spot ways to improve how we organise and run things, and put them in place
- Safeguarding, confidentiality and representation
- We work with girls and their families, so the following are conditions of the role.
- Follow the clients safeguarding policy at all times
- Complete a background or working-with-children check
- Keep player, family, partner and sponsor information strictly confidential
Represent the company in its approved voice. Make no commitments, public associations or mentions of partners without the Founder's sign-off.
What you'll bring ( Essential )
- Experience as a Virtual Assistant, Executive Assistant, Personal Assistant or similar
- Strong written English. You can draft a professional email that needs no rewriting.
- Excellent organisation and time management across competing priorities
- Strong attention to detail and comfort working independently with limited supervision
- Confidence with [Microsoft 365 / Google Workspace — name your stack] and other online tools, and the ability to pick up new systems quickly
- A genuine interest in women's sport, girls' football or African sporting communities
Nice to have
- Experience supporting a founder or an early-stage organisation
- Experience with CRM or project management tools
- Experience supporting events, partnerships or community programs
- Familiarity with South Africa, or experience working across time zones
What success looks like
- Nothing falls through the cracks: tasks, follow-ups and deadlines are met
- The Founder's calendar, inbox and documents stay organised across both time zones
- Partners and stakeholders get timely, professional responses in the companies voice
- Records and agreements are current and easy to find
- The Founder spends more time on strategy, partnerships and the program itself
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