We are assisting a private organization with the search for an exceptional
Traveling Executive Assistant
to support an ultra-high-net-worth principal with significant domestic and international travel.
This is a unique rotational position designed for an experienced Executive Assistant who thrives in a fast-moving, highly confidential environment. The role combines executive support, personal support, complex travel logistics, correspondence, scheduling, and real-time problem solving while accompanying the principal throughout the United States and internationally.
The ideal candidate has previously supported an UHNW individual, family, private office, founder, or senior executive and has significant experience traveling directly with the person they support.
This role requires exceptional discretion, stamina, judgment, flexibility, and composure.
Key Responsibilities
Travel extensively with the principal throughout the United States and internationally
Manage complex, frequently changing travel arrangements and itineraries
Coordinate transportation, accommodations, reservations, meetings, and other logistics
Manage calendars, scheduling, correspondence, and communications
Anticipate the principal's needs and proactively address potential issues
Coordinate closely with other Executive Assistants and members of the principal's broader support team
Manage expenses, documentation, and administrative responsibilities
Handle a combination of professional and personal requests with discretion and sound judgment
Troubleshoot travel and scheduling issues quickly and calmly
Maintain exceptional confidentiality regarding the principal, family, activities, travel, and business interests
Provide remote support to the Traveling Executive Assistant during non-travel rotations
Schedule and Travel:
This position operates on a six-week rotational schedule as part of a three-person Executive Assistant team:
Two weeks traveling:
Accompany the principal and provide full-time support. Travel rotations can involve long working days, potentially up to approximately 14 hours, depending on the principal's schedule.
Two weeks remote:
Work remotely while supporting the EA currently traveling with the principal and managing ongoing administrative responsibilities.
Two weeks off rotation:
Primarily personal time, with occasional light administrative responsibilities or responsiveness as needed.
The rotation then repeats.
Travel may include destinations throughout the United States, Europe, the Mediterranean, and other international locations.
Qualifications
Significant Executive Assistant or Personal Assistant experience supporting an UHNW individual, family, family office, founder, or senior executive
Extensive domestic and international travel experience
Prior experience traveling directly with a principal or executive strongly preferred
Demonstrated ability to manage complicated and rapidly changing travel logistics
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
High degree of discretion and demonstrated experience handling confidential information
Calm, resourceful, and solutions-oriented under pressure
Comfortable working independently and exercising sound judgment
Flexible regarding responsibilities and willing to assist wherever needed
Able to sustain long working days during travel rotations
Comfortable working across time zones and adjusting quickly to changing schedules
Valid passport and ability to travel internationally without restriction
Additional language capabilities may be beneficial
Location:
Candidates may be based in the United States or Western Europe, with a preference for candidates located on the U.S. West Coast.
Compensation and Benefits:
Base salary: $180,000-$230,000 DOE
Annual bonus: Eligible
Benefits: Comprehensive benefits package
Final compensation will depend on experience, qualifications, location, and overall fit.
Work Authorization
Candidates must be legally authorized to work from their home location and able to travel extensively within the United States and internationally as required.
About Hansell Tierney
Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way.
Hansell
Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.
This Organization Participates in E-Verify
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security or Social Security Administration so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
Compensation and Benefits Disclosure The compensation range listed above represents the expected range for this position. Actual compensation may vary based on factors including experience, skills, internal equity, and geographic location.
Benefits available to eligible employees or consultants may include medical, dental, and vision insurance, paid sick leave, retirement savings plans, paid time off, and other employer-sponsored programs.