Transaction Coordinator
Full-Time | On-Site | Portland, OR
A great transaction is built on organization, communication, and attention to detail.
ELEETE Real Estate is looking for a proactive and detail-oriented Transaction Coordinator
to support our agents through every stage of the transaction process—from signed listing
agreements through closing. This role plays a critical part in creating a seamless
experience for our agents, clients, and third-party partners by ensuring every detail is
handled, every deadline is tracked, and every requirement is completed accurately.
If you thrive on creating structure, anticipating needs, and providing exceptional service,
this could be the opportunity for you.
What You'll Do
As our Transaction Coordinator, you will be the operational partner behind successful
transactions, supporting all ELEETE agents with:
• Manage the listing launch compliance process from signed listing agreement
through market readiness, ensuring all documents are uploaded and prepared
accordingly.
• Coordinate and oversee transactions from contract acceptance through closing.
• Maintain accurate and compliant transaction files while ensuring all required
documentation is complete.
• Review contracts, disclosures, addenda, and required paperwork for accuracy and
completeness.
• Monitor timelines, deadlines, and key milestones to ensure transactions stay on
track.
• Proactively communicate updates, next steps, and outstanding items with agents,
clients, escrow, title, lenders, and other transaction partners.
• Provide quality control oversight to ensure transactions meet ELEETE’s standards of
excellence.
• Maintain organized records and documentation within transaction management
systems.
• Identify potential issues before they arise and work proactively toward solutions.
• Support agents by creating a smooth, consistent, and elevated transaction
experience.
Who You Are
You are someone who takes ownership of the details and understands that great service
happens behind the scenes.
You are organized, dependable, and proactive. You enjoy managing multiple moving
pieces, communicating with different parties, and creating confidence for everyone
involved in the transaction.
The ideal candidate is:
• Detail-oriented and highly organized.
• Proactive and solutions-oriented.
• A strong communicator who enjoys working with people.
• Calm under pressure and able to manage competing deadlines.
• Someone who takes pride in providing exceptional service.
• A team player who is committed to making the agent and client experience better.
What You'll Bring
• 1–3 years of real estate transaction coordination experience required.
• Strong understanding of the real estate transaction lifecycle.
• Experience managing contracts, disclosures, compliance requirements, and
closing timelines.
• Experience communicating with clients, agents, escrow, title, and other transaction
partners.
• Strong attention to detail and ability to manage multiple files at a time.
• Proficiency with:
o SkySlope
o TC Docs
o RMLS
o DigiSign
o Microsoft Office 365
Why ELEETE?
Founded in 2007, ELEETE Real Estate was built on the promise of Providing Expertise and
Delivering Excellence.
We believe exceptional client experiences start with exceptional support. Our Transaction
Coordinators are a vital part of delivering a polished, professional experience for our
agents and clients from the first signature to the closing table.
At ELEETE, you’ll be part of a collaborative team that values accountability,
professionalism, and service. You’ll have the opportunity to make a meaningful impact by
creating smoother processes, supporting successful agents, and helping deliver the level
of excellence our clients expect.