Position Overview:
Working closely with the VP of Accounting Operations, Senior Accountants, and Collections Specialist, this role will support day-to-day accounting operations with an emphasis on payment application, account reconciliations, revenue recognition, and month-end close.
This is a fully remote, U.S. based position with an hourly rate of $35/hour. You will report to VP of Accounting Operations.
Accounts Receivable & Payment Application
• Reconcile and record commission, member, and advertising payments received through Bank of America, Stripe, and PayPal.
• Research payments paid via TACS and ONYX to ensure proper trip identification and application.
• Partner with the Collections Specialist to research payments, resolve discrepancies, and provide payment-related information to customers as needed.
• Invoice advertising contracts and record related payments and deposits for the Adored Collection and Sales Summit.
• Research aged unidentified receipts and balances across bank accounts and determine appropriate application, refund, or write-off treatment.
General Accounting & Month-End Close
• Perform weekly and monthly touring trip reconciliations and prepare month-end touring accrual and revenue recognition entries.
• Reconcile monthly activity related to Insider Journey group trips and Global Classroom virtual programs and prepare related revenue recognition entries.
• Review weekly membership refund requests.
• Reconcile Accounts Receivable and calculate and record the monthly AR allowance adjustment.
• Reconcile the Undeposited Funds account.
• Assist with monthly bank reconciliations.
• Assist with the review and entry of daily supplier wire payments as needed.
• Prepare monthly prior-period adjustment (PPA) documentation as needed.
Communication & Cross-Functional Support
• Send weekly third-party commission payment reports (TACS and ONYX) to the Bookings team to obtain trip information needed for payment application.
• Monitor the Payment Application Slack channel and respond to incoming questions.
• Post payments received for the Adored Collection and Sales Summit through the Industry Partnership Slack channel and respond to related questions or receipt requests.
• Send the monthly Pending TC Payments & Refunds report to the Bookings team to identify outstanding transactions requiring month-end accruals.
• Work cross-functionally with Accounting, Bookings, Operations and other internal teams to research and resolve transaction and reconciliation issues.
Requirements
• Bachelor’s degree in Accounting.
• 3+ years of progressive accounting experience; 5+ years preferred for Senior Accountant-level candidates.
• Strong understanding of general ledger accounting, including journal entries, account reconciliations, and month-end close.
• Strong understanding of accrual accounting and revenue recognition.
• Experience researching and resolving complex accounting transactions and reconciliation differences.
• Experience with accounting or ERP systems; NetSuite experience is strongly preferred but not required.
• Salesforce experience is a plus.
• Strong organizational and time-management skills, with the ability to prioritize competing deadlines.
• Strong, proactive communication skills.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to learn new processes quickly and work independently with minimal supervision.
• Ability to work effectively in a fast-paced, changing environment.
• Collaborative team player with the ability to work cross-functionally.
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