Overview
We are seeking a highly capable and tech-savvy Virtual Assistant to support a business owner managing both a construction firm and a growing furniture retail store. This role requires someone who can take ownership across operations, systems, and visual/design-related tasks, with a strong focus on Shopify and product visualization.
Key Responsibilities Email & Admin Management
● Manage and organize multiple inboxes (3+)
● Set up email rules, filters and automations
● Respond to emails on behalf of the client (suppliers, internal communication)
● Summarize key updates and flag important items
Shopify & Systems Support (CORE)
● Work within Shopify to manage and support product-related tasks
● Research and implement Shopify apps and integrations
● Pull product items from Shopify into tools or workflows
● Assist in improving systems and operational workflows
Marketing & Content Support
● Assist with email marketing campaigns
● Create and edit visual content using Canva
● Support social media and content initiatives
Data & Reporting
● Assist with data tracking and KPI reporting
● Work with Excel (Power BI is a bonus)
● Upload and organize data for reporting tools
Design & Visual Support (ESSENTIAL)
● Create furniture layouts, mood boards, and visual concepts
● Use Shopify + connected apps to pull products into visual designs
● Help create visual representations for customers (e.g. room concepts)
● Learn and use design/visualization tools
● Support visual content creation for marketing campaigns
Requirements (MUST-HAVE)
● 3+ years experience as a Virtual Assistant or similar role
● Strong technical and systems mindset
● Proven experience with:
○ Shopify (ESSENTIAL)
○ Canva or similar design tools
○ Creating visual content or layouts
● Ability to work with Shopify integrations and apps
● Comfortable creating visual product layouts (especially furniture or similar)
● Strong email management and organizational skills
● Fluent English (written and verbal)
Non-Negotiables Candidates must:
● Have hands-on Shopify experience
● Be able to work with Shopify apps and integrations
● Be comfortable with design tools and creating visual layouts
Nice to Have
● Power BI experience
● Email marketing experience
● Automation / AI tools experience
Working Style
● Comfortable in a fast-paced, unstructured environment
● Proactive and takes initiative
● Able to manage varied, non-routine tasks daily
Why Join ?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
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