Supervisor, Scheduling

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RAYUS Radiology is looking for a Scheduling Supervisor to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Scheduling Supervisor, you will be responsible for providing services to patients and referring professionals by answering phones, managing faxes and scheduling appointments. In addition, takes ownership of training, process improvement and/or quality assurance as assigned. Ensures the team is delivering the highest level of service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(50%) Scheduling

• Answers phones and handles calls in a professional and timely manner
• Maintains positive interactions at all times with patients, referring offices and staff
• Schedules patient examinations according to existing company policy
• Ensures all appropriate personal, financial and insurance information is obtained and recorded accurately
• Ensures all patient data is entered into information systems completely and accurately
• Ensures patients are advised of financial responsibilities, appropriate clothing, preparation kits, transportation and/or eating prior to appointment
• Communicates to technologists any scheduling changes in order to ensure highest patient satisfaction
• Maintains an up-to-date and accurate database on all current and potential referring physicians
• Handles overflow calls for other centers within market to ensure uninterrupted exam scheduling for referring offices
• Provides back up coverage for front office staff as requested by supervisor (i.e., rest breaks, vacations and sick leave)
• Fields 1-800 number calls and routes to appropriate department or associate (St. Louis Park only)

(35%) Team Management

• Supports associates ensuring highest level of patient satisfaction
• Ensures comprehensive knowledge of the company's policies and procedures for all associates
• Establishes associate schedules to provide for planned time off, ensuring appropriate staffing levels and adequate center coverage
• Monitors and approves timecards
• Participates in staff planning and hiring process along with management
• Initiates and participates in associate performance evaluations, compensation and development of associates including performance improvement plans, disciplinary actions and/or terminations
• Leads regular staff meetings and associate one-on-ones
• Develops and monitors the teams' performance through QA process
• Implements training program for new associates
• Fosters a team environment, ensuring appropriate communication between departments
• Maintains and updates scheduling procedure and training manuals

(10%) Insurance

• Pre-certifies all exams with patient's insurance company as required
• Verifies insurance for same day add-ons
• Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment

(5%) Performs other duties as assigned

Remote Position

Yes

Status

Full-time

Requirements

Required:

• High school diploma or equivalent
• Working knowledge of Microsoft Office
• Proficient with using computer systems and typing
• Must be able to handle multi-level phone system with a high volume of calls at one time
• 4+ years of medical scheduling and customer service experience with demonstrated ability to train others and recognize and implement process improvements
• Prior supervisory or leadership experience in an office environment

Preferred:

• Associate's degree
• Bilingual

High school diploma or equivalent; 4+ years medical scheduling and customer service experience; prior supervisory or leadership experience; Microsoft Office proficiency; computer and typing skills; ability to handle high-volume phone system.

Key Responsibilities

• scheduling patient exams
• managing team
• training associates

Skills & Tools

Microsoft Office

Job Details

• Category: Healthcare Services - Allied Health
• Seniority: Mid Level
• Commitment: Full Time
• Workplace: Remote — St. Louis Park, Minnesota, United States
• Languages: English

Benefits

• 401k matching
• Generous paid time off
• Tuition reimbursement
• Retirement plan

About RAYUS Radiology

A radiology services provider committed to clinical excellence and superior patient care. — Industry: Healthcare