Job Description:
• Review vendor invoices for compliance with grant terms and internal requirements
• Enter invoices into NetSuite and confirm complete supporting documentation is attached
• Process accounts payable invoices according to JFF policies and established timelines
• Process weekly check runs to support timely vendor payments
• Resolve payment issues and respond to vendor inquiries
• Monitor the accounts payable email inbox and respond to JFF staff and vendors
• Submit online payments through vendor portals and ensure timely recording in the accounting system
• Process journal entries in NetSuite, including entries related to online payments
• Maintain vendor information, including W-9 documentation and ACH payment details
• Build and manage relationships with internal staff and external vendors
• Update vendor contract information and track remaining payments against approved agreements
• Process Forms 1099 for eligible vendors
• Partner with program staff and the Grant Management team to obtain invoice approvals
• Coordinate information sharing between JFF and the Prime organization, including regular payment reporting
• Support cash requests from Prime and drawdowns from the payment management system with appropriate reviews and approvals
• Partner with Contracts and Grant Stewards teams to ensure procurement policies are followed
Requirements:
• 3 to 5 years of relevant accounts payable experience in a fast-paced organization
• Experience working on federal grants
• Proficiency in Microsoft Excel, Microsoft Word, and database applications
• Familiarity with accounting software such as NetSuite is helpful
• Experience working with nonprofit organizations or in cost accounting
• Knowledge of general accounting principles and practices
• Strong organizational, analytical, and problem-solving skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities, work under pressure, and meet deadlines
• Detail-oriented, collaborative, proactive, and committed to continuous learning
• Passion for JFF’s mission and North Star
• Commitment to inclusion, belonging, and well-being values
• Ability to build positive and collaborative relationships
• No employer-visa sponsorship; positions are not open to F-1 student visa holders
Benefits:
• Flexible work hours
• Balanced workloads
• Professional development
• Career advancement opportunities
• Competitive salaries
• Comprehensive benefits program with flexibility and choice
• Completely remote, in-person, or hybrid work options
• Annual home office stipend for regular full-time and part-time employees
• Office equipment as needed for new employees
• Accessibility accommodations during the application and hiring process