Job Description:
• Manage the Accounts Payable inbox and process invoices accurately and timely
• Create and maintain vendor records and payment information
• Collect W-9s and ACH/remittance documentation
• Maintain 1099 vendor/contractor listings and support annual 1099 processing
• Enter vendor invoices into Sage Intacct and route them for review and approval
• Monitor Accounts Payable workflows and follow up on outstanding approvals
• Communicate with vendors and employees about invoices and billing documentation
• Retrieve recurring invoices from vendor portals
• Support P&L, prepaid expense, and out-of-pocket expense reviews
• Support monthly employee expense reports, Expensify, and corporate credit card activity
• Assist with employee onboarding and offboarding in Expensify and corporate card systems
• Review expense reports and provide basic Expensify troubleshooting
• Assist with monthly corporate credit card reconciliations
• Provide bank statements and documentation for monthly bank reconciliations
• Research bank transactions and escalate suspicious, unusual, or unidentified transactions
• Support Finance and Accounting projects, financial analysis, year-end audit requests, and process improvements
• Maintain organized Finance files and collaborate cross-functionally
• Optionally support Accounts Receivable, billing, month-end close, journal entries, and account reconciliations
Requirements:
• Experience with Sage Intacct, Bank of America CashPro, and Expensify is a plus
• Strong communication and customer service skills
• Diversity and inclusion mindset
• Critical thinking and process improvement orientation
• Ability to understand, work in, create, and improve processes
• Team collaboration and relationship-building ability
• Eagerness to learn quickly and accept feedback
• Proven success working in a fast-paced and changing environment
• Strong work ethic
• Commitment to public service
Benefits:
• Professional development support and opportunities to grow responsibilities
• Equal employment opportunity
• Reasonable accommodations for applicants with disabilities