Position Summary:
The Sr. Accounts Payable Analyst serves as a subject matter expert supporting
complex accounts payable processes, including aged debit and credit management,
vendor prepayments, returned material (RM) research, account reconciliations,
and workflow prioritization. This role partners closely with vendors,
procurement, AP leadership, and COE teams to resolve exceptions, improve
processes, ensure compliance with established controls, and drive positive
financial outcomes.
Essential Duties and Responsiblilities:
Serve as the subject matter expert for the review and resolution of aged
vendor invoices, debits, and credits within SXe and AS400 systems.
Partner with vendors, buyers, and internal stakeholders to resolve invoice
discrepancies, prevent payment delays, and obtain refund checks or credit
memos related to overpayments.
Manage and process vendor prepayment requests for U.S. and Mexico operations,
ensuring compliance with company policies, approval requirements, and payment
schedules.
Analyze credit research queues and daily reporting to identify high-value,
aged, or complex items requiring prioritization and resolution.
Collaborate with U.S. Accounts Payable and COE leadership to establish
research priorities and improve credit processing efficiency.
Oversee returned material (RM) research and tracking activities, ensuring
timely resolution and adherence to established service level agreements
(SLAs).
Review and action the weekly override report, investigating invoices with
order/cost discrepancies and ensuring appropriate resolution and
documentation.
Perform monthly reconciliation of the miscellaneous Accounts Payable account,
identifying and resolving outstanding items in a timely manner.
Partner with AP leadership on process improvement projects, system
enhancements, and operational initiatives designed to increase efficiency,
accuracy, and scalability.
Assist in documenting procedures, training team members, and sharing best
practices to enhance departmental performance.
Perform other duties and special projects as assigned.
Qualifications
Job Qualifications:
Bachelor’s degree in accounting, Finance, Business Administration or
equivalent experience
5-7 years of Accounts Payable, accounting, or financial operations
experience, including research, reconciliation, and exception management
activities required
Experience with SXe, AS400, or similar ERP/accounting systems preferred
Advanced analytical and problem-solving skills with the ability to identify
root causes and drive resolution.
Strong proficiency in Microsoft Excel, including data analysis, reporting,
and reconciliation functions.
Demonstrated ability to manage multiple priorities and meet deadlines in a
fast-paced environment.
Strong attention to detail and commitment to accuracy.
Excellent verbal and written communication skills, with the ability to
effectively collaborate with all levels of management, cross-functional
teams, and external vendors.
Proven ability to identify process improvement opportunities and implement
effective solutions.
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