Senior Payroll Specialist (US Multi-State, Remote)

Senior Payroll Specialist (US Multi-State, Remote) This range is provided by Sailglobal. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $90,000.00/yr - $120,000.00/yr About Sailglobal Sailglobal is a global HR and payroll solutions platform supporting fast-growing companies with EOR, global payroll, compliance, mobility, and HR operations. We serve companies expanding globally, managing complex, multi-country payroll and employment structures across the US, Canada, Mexico, EMEA, and APAC. Role Overview We are hiring a US-based, remote Senior Payroll Specialist to own multi-state, multi-client US payroll operations end to end. This role covers payroll system implementation, payroll processing accuracy, tax and statutory account setup, and client advisory support. The ideal candidate comes from a PEO, payroll service provider, or payroll SaaS environment and is comfortable operating in a fast-paced, client-facing setup. Key Responsibilities US Payroll Operations Process end-to-end payroll for multiple US clients across multiple states Ensure payroll accuracy across: Federal, state, and local taxation Multiple pay frequencies (weekly / bi-weekly / semi-monthly) Bonuses, off-cycle payrolls, retro adjustments, garnishments Support payroll compliance including: IRS and state filings W-2, 941, 940, and amended filings Payroll corrections and notice handling Payroll Accounts & Registrations Set up and manage: Federal and state withholding tax accounts Local tax registrations where applicable Support clients expanding into new US states Payroll Systems & Implementation Participate in payroll software selection, setup, and implementation Configure earnings, deductions, tax mappings, and payroll rules Support data migration, parallel runs, and go-live execution Collaborate with internal product and operations teams Client Advisory & Support Act as a payroll subject-matter expert for client inquiries Explain payroll, tax, and compliance matters clearly to clients Support audits, IRS/state notices, and compliance reviews Work cross-functionally with HR, finance, and compliance teams Requirements 5+ years of US payroll experience Proven experience with multi-state, multi-client payroll Background in PEO, payroll provider, or payroll SaaS strongly preferred Hands-on experience with platforms such as ADP, Paychex, Rippling, or UKG Strong understanding of US payroll tax and compliance Experience with Canada payroll is a strong plus Experience with other countries' payroll operations and working with global payroll vendors is a plus CPP or FPC certification is a plus What We Offer Hands-on ownership of US payroll in a startup environment You will fully own multi-state, multi-client US payroll in a fast-growing startup, with real responsibility for accuracy, compliance, and delivery quality—not a narrow or siloed role. The opportunity to shape payroll processes and products Beyond daily payroll operations, you will help design, improve, and standardize payroll workflows, contributing directly to how our payroll products, systems, and client processes are built. Exposure to Canada and Mexico payroll (as a plus) While the core focus is US payroll, you will have opportunities to support Canada payroll and coordinate LATAM payroll through local vendors, depending on client needs. US-based, fully remote role Work remotely anywhere in the United States with a distributed, international team. A professional yet flexible startup culture Join a team that values accuracy, ownership, clear documentation, and practical problem-solving, while moving fast and continuously improving. Competitive compensation with upside Market-aligned base salary plus a performance-based bonus, with stock option opportunities for high-impact contributors as the company grows. Long-term growth and expanded scope As the business scales, you will have the chance to take on broader responsibilities, more complex client cases, and regional ownership. Seniority level Mid-Senior level Employment type Full-time Job function Accounting/Auditing and Human Resources Industries Human Resources Services, Accounting, and Professional Services Experience: 5 years required