Senior Grant Compliance Manager

POSITION SUMMARY:

YWCA Seattle | King | Snohomish is seeking a strategic and experienced Senior Grant Compliance Manager to lead and elevate our grant compliance function.

This is more than a compliance role. It is an opportunity to build, modernize, and strengthen a critical organizational function that supports millions of dollars in public and private grant funding each year.

We are looking for someone who enjoys creating structure where opportunities exist, designing efficient processes, improving internal controls, and partnering across departments to build sustainable systems. The ideal candidate is energized by taking an already strong foundation and helping transform it into a best-in-class grant compliance program.

Working closely with Finance, Program Leadership, Executive Leadership, and external funding partners, this position will lead grant compliance efforts across the organization while serving as a trusted advisor on regulatory requirements, financial stewardship, and organizational risk. Success in this role requires both technical expertise and the ability to influence, collaborate, and drive continuous improvement across a complex nonprofit organization.

If you are someone who sees opportunities instead of obstacles, enjoys building scalable systems, and wants your work to have a lasting organizational impact while supporting a mission that changes lives every day, we'd love to hear from you.

LOCATION: Remote. The Issaquah Office serves as the designated work location. Occasional on-site attendance at YWCA locations throughout King and Snohomish counties may be required for meetings, collaboration, training, or other business needs.

ESSENTIAL FUNCTIONS & RESPONSBILITIES:

Strategic Grant Compliance Leadership

• Lead and continuously improve YWCA's organization-wide grant compliance program.
• Develop long-term strategies that strengthen compliance infrastructure while supporting organizational growth.
• Serve as the organization's subject matter expert on federal, state, local, and private grant compliance requirements.
• Build collaborative partnerships across Finance, Programs, Development, and Executive Leadership to promote organizational accountability and compliance.

Grant Compliance and Monitoring

• Monitor grant-funded programs to ensure compliance with grant agreements, funding regulations, and organizational policies.
• Review grant terms and conditions and communicate compliance requirements to program and administrative staff.
• Develop and maintain compliance tracking systems for reporting deadlines, deliverables, and grant obligations.
• Conduct periodic internal compliance reviews and risk assessments.
• Identify potential compliance issues and recommend corrective actions.

Financial Stewardship

• Collaborate with Finance and Program Departments to ensure grant expenditures are allowable, allocable, reasonable, and properly documented.
• Review financial reports, budgets, and supporting documentation for compliance with funding requirements.
• Assist in the preparation of grant budgets, modifications, and budget revisions.
• Support annual audits and monitoring visits related to grant-funded programs.

Reporting and Documentation

• Coordinate and prepare timely grant reports for funders, including financial and programmatic reporting.
• Maintain accurate and organized grant files and supporting documentation.
• Ensure compliance with record retention policies and funder requirements.
• Prepare documentation and responses for grantor inquiries and site visits.
• Experience managing Single Audit requirements and completing PBC schedules and supporting documentation.

Process Improvement & Internal Controls

• Evaluate current grant administration practices and identify opportunities for modernization.
• Design scalable workflows, templates, policies, and procedures that improve efficiency and reduce organizational risk.
• Develop internal controls that strengthen compliance while supporting operational effectiveness.
• Partner with Finance and Program Leadership to streamline grant management processes from award through closeout.
• Champion continuous improvement by identifying opportunities to leverage technology, automation, and reporting tools.

Risk Management

• Monitor changes in grant regulations and funding requirements.
• Assess organizational compliance risks and implement mitigation strategies.
• Investigate compliance concerns and coordinate corrective action plans as necessary.
• Support organizational readiness for audits, monitoring reviews, and regulatory inspections.

EDUCATION & EXPERIENCE:

• Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, Nonprofit Management, or a related field required.
• Master's degree preferred.
• Minimum of 5–7 years of progressively responsible experience in grant management, compliance, auditing, or nonprofit administration.
• Experience managing federal, state, and private foundation grants.
• Knowledge of nonprofit accounting principles and grant regulations.
• Experience with Uniform Guidance (2 CFR Part 200).

Preferred Qualifications

• Certified Grants Management Specialist (CGMS) or similar professional certification.
• Certified Public Accountant (CPA) license preferred.
• Experience with federal grant compliance and Single Audit requirements.
• Experience working in a mission-driven nonprofit environment.
• Experience with grant billing, including oversight of grant billing staff and/or direct preparation of grant billings.

Knowledge, Skills, and Abilities

• Strong understanding of grant compliance requirements and nonprofit regulations.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to interpret complex grant agreements and regulatory requirements.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, grant management tools, and Accounting ERP software.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong attention to detail and commitment to accuracy.
• Build and maintain trusted partnerships across departments, serving as a collaborative compliance resource.
• Translate complex regulatory requirements, grant conditions, and compliance obligations into clear, accessible language tailored to diverse audiences ranging from program staff to senior leadership and external auditors.

PHYSICAL DEMANDS OF THIS POSITION:

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee:

All positions at YWCA Seattle | King | Snohomish are exposed to clients who have experienced or are experiencing trauma in various forms including but not limited to domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc. As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients.

Continuously communicates and exchanges information through speaking, listening, reading, and writing with employees, leadership, funding agencies, auditors, community partners, and other stakeholders.

Continuously uses a computer, keyboard, mouse, telephone, and other office equipment to prepare reports, analyze financial data, review documentation, and communicate electronically.

Frequently sits for extended periods while performing computer-based work, with the ability to alternate between sitting and standing as needed.

Frequently reviews detailed financial records, grant documentation, contracts, and compliance materials requiring sustained concentration and attention to detail.

Frequently repetitive hand, wrist, and finger movements while typing, writing, and operating office equipment.

Occasionally stands, walks, bends, reaches, stoops, kneels, or climbs while retrieving files, attending meetings, or moving throughout office locations.

Occasionally lifts, carries, pushes, or pulls office supplies, files, or equipment weighing up to 20 pounds.

Occasionally travels locally to YWCA offices, program sites, funder meetings, trainings, conferences, monitoring visits, or audit-related activities.

Frequently manages multiple priorities, deadlines, and interruptions while maintaining professionalism, sound judgment, and confidentiality.

Frequentlyexercises analytical thinking, problem-solving, and decision-making while interpreting complex regulations and financial information.

Continuously maintains the ability to work independently and collaboratively in a remote and hybrid work environment.

*Continuously = Over 80% of the time * Frequently = 20-80% * Occasionally = Under 20%

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