Species360 is a unique blend of a software company, a non-profit organization, and a global leader in wildlife and conservation. We are the predominant non-profit organization serving zoo, aquarium
, and related conservation organizations’ animal needs through our Zoological Information Management System (ZIMS).
Our members include diverse institutions around the world who use our software to record data on wildlife. This critical data enables them to provide world-class care for their animals. It also enables Species360 to develop software and scientific research that supports global conservation.
OUR OPPORTUNITY
Species360 is seeking a Senior Accountant to own the accuracy, completeness, and timeliness of our accounting records and financial close. Reporting to the Director of Finance and Administration, you’ll prepare financial statements, manage payroll and benefits, administer the annual budget and forecast cycle, and lead preparation for the annual audit. You’ll also review transactional accounting work and independently resolve accounting questions, including researching and recommending treatment for non-routine transactions.
ROLE AND RESPONSIBILITIES
1. Month-End and Year-End Close
Own the month-end and year-end close process to completion, with accuracy, and delivered on the published schedule
Maintain the general ledger and record business activity in accordance with GAAP and organizational policy
Perform and own balance sheet account reconciliations, including investigation and resolution of reconciling items through to clearance
Reconcile bank accounts and resolve variances
Recommend improvements to close procedures and implement approved changes
2. Budget and Forecast Cycle Administration
Administer the annual budget cycle in Budgyt end to end: system setup, actuals loads, version control, and template maintenance
Coordinate directly with department leaders across all departments to collect, review, and load budget inputs; follow up independently on outstanding submissions
Maintain the rolling forecast, including monthly actuals refresh and reforecast mechanics
Review departmental submissions for reasonableness and internal consistency; question variances with the submitting department before escalating
Produce budget-versus-actual reporting and variance analysis, including written commentary identifying drivers rather than differences
Prepare budget and forecast review materials for the Director of Finance & Administration and leadership review cycles
Serve as the organization's functional administrator for Budgyt, including user access, structure changes, and integration with the general ledger
3. Financial Reporting and Analysis
Prepare accurate and timely internal and external financial statements in accordance with established reporting calendars
Analyze results for accuracy, completeness, and conformance to standards; investigate and resolve discrepancies, escalating items requiring a policy decision or carrying material judgment
Provide analysis of trends, drivers, and results with written interpretation
rack project, program, and grant budgets; identify issues, work cross-departmentally to resolve them, and report resolution status
Prepare grantor and funder financial reporting in accordance with award terms
Partner with department leaders to ensure financial reporting is accurate, understandable, and useful for decision-making
4. Technical Accounting and Audit
Research and recommend accounting treatment for non-routine and new transactions, including revenue recognition under ASC 606 and ASC 958-605, software capitalization under ASC 350-40, and lease and contract matters
Own audit preparation: manage the prepared-by-client request list, prepare supporting schedules in advance of fieldwork, and track outstanding items to completion
Maintain documentation of accounting policies and procedures; recommend updates as practice or guidance changes
Support preparation of the Form 990 and related regulatory filings
5. Accounts Receivable and Member Billing
Own the accounts receivable cycle end to end, from invoice generation through collection and account resolution
Oversee the automated member invoicing process from the CRM through to the general ledger, including batch review prior to release, exception handling, and investigation of sync failures
Verify billing accuracy against governing agreements, membership terms, and approved rates, and correct underlying CRM records where billing errors originate
Serve as the primary finance contact for members and customers on billing and account balance questions, resolving disputes and discrepancies directly
Manage collections activity, including dunning schedules, escalation, payment arrangements, and coordination with membership and development staff on at-risk accounts
Perform allowance for doubtful accounts analysis and recommend write-offs for approval
Own the monthly membership count reconciliation and investigate variances against source systems
Identify and resolve revenue recording discrepancies between the CRM and the general ledger
Maintain and update accounts receivable and collections procedures
6. Review, Internal Control, and Team Support
Review accounts payable transactions entered by the Accounting Associate
Review the payroll register each cycle prior to submission, confirming all changes against approved documentation
Review vendor and employee master file additions and changes for legitimacy and proper authorization
Identify internal control weaknesses and recommend remediation
Serve as informed backup for critical transactional processes during absence
Provide technical guidance and coaching to the Accounting Associate
QUALIFICATIONS
Required
Bachelor’s degree in accounting or related field
Five or more years of progressive accounting experience, including ownership of a full month-end close
Demonstrated ability to research accounting questions independently and reach a defensible conclusion
Experience with budget cycle administration and multi-department coordination
Proficiency with cloud accounting systems and advanced spreadsheet skills
Ability to work with minimal direction, establish priorities independently, and manage competing deadlines
Preferred
CPA license, or active CPA candidacy with eligibility
Nonprofit accounting experience, including restricted contributions and grant reporting
Experience with QuickBooks Online, Budgyt, or comparable FP&A software
Experience supporting an external financial statement audit
MORE ABOUT SPECIES360
As the predominant non-profit serving zoo and aquarium animal management needs for 50 years, Species360 is the market leader in our field. Our Zoological Information Management System (ZIMS) is accepted and preferred by international regulatory bodies worldwide, such as CITES; recommended by the World Zoo and Aquarium Association; required by the European Association of Zoos and Aquariums.
ZIMS is the world’s most comprehensive database holding more than 22,000 species, 10,000,000 animals, and has 38,000 individual users. ZIMS is instrumental in identifying sustainability strategies for many of the species assessed as vulnerable, endangered, and extinct in the wild. We serve over 1,200 zoos, aquariums, and wildlife facilities in over 100 countries, helping our members address today’s most urgent wildlife issues.
OUR WORK CULTURE: ALL ARE WELCOME HERE
Species360 is an equal-opportunity employer. We serve a diverse, global population of members and welcome and value diversity in our team. We strive to be an organization that is a diverse blend of talented people who want to come, stay, and do their best work to make a difference in this world.
COMPENSATION The hiring range for this exe mpt position is
$75,000 – $85,000 based on experience.
OUR US BENEFITS
We offer generous time off benefits, combining holidays and vacation into one Paid Time Off benefit for maximum employee flexibility. You start accruing PTO at 5 weeks per year. In addition, we provide 10 paid sick days plus 8 weeks of paid parenting leave.
We offer medical, dental, life, vision, short term and long-term disability insurance, and an HSA plan with employer contributions. You can contribute to our 401(k) plan immediately at hire, including a generous employer contribution to all employees. We provide a one-time office set-up stipend for home office equipment and supplies, the required technology and computer, and a monthly technology stipend.
OUR TEAM The most important benefit to working at Species360 is our team. We offer a casual, personable, respectful, and fun work environment. Our employees are committed to an open communication culture where we value partnering to achieve the greatest results for our members. We are transparent in our operations, have an all-team meeting monthly, an annual team retreat, and encourage peer recognition and celebration.
EOE - LGBTQIA