About Structure USAStructure USA is a nonprofit based in Orlando, Florida. We publish research and editorial work about the American market for a Brazilian audience, covering international trade, market entry, brand internationalisation, and partner relationships.
Much of that work depends on relationships with partner organisations in both countries. This role supports the person who manages them.
About the roleWe're hiring a Secretary to support our [partner relations lead].
The work runs on meetings, follow-ups, and records. You'll keep the schedule straight, make sure nothing agreed in a meeting gets lost afterwards, and maintain the correspondence and documentation that partner work generates.
This is distinct from a general office role. You'll be working alongside one person, learning how their week runs, and anticipating what they need before they ask.
The position is full-time and fully remote. You'll need to be available during US Eastern business hours, as that's when most partner contact happens.
What you'll do
Schedule and coordinate partner meetings, including across US and Brazilian time zones
Take minutes and circulate agreed actions after each meeting
Track follow-ups through to completion and flag what's overdue
Handle correspondence with partner organisations and external contacts
Maintain partner records, contact details, and meeting histories
Prepare documents and briefing materials ahead of meetings
Keep files organised so that past conversations can be found quickly
What we're looking forAt least 1 year of secretarial, administrative, or office support experience
Confident with Google Workspace — Calendar, Docs, Drive, and Gmail
Strong written English, with the ability to draft correspondence independently
Accurate note-taking and the discipline to follow through on action items
Comfortable working closely with one person and adapting to how they work
Available during US Eastern business hours
Helpful but not required:
Experience taking formal minutes
Experience in a nonprofit, membership, or partnership-driven organisation
Familiarity with CRM or contact management tools
Compensation and benefitsSalary: $42,000 per year
Medical insurance, with Structure USA covering 50% of the employee premium
403(b) retirement plan with an employer contribution
10 days of paid time off per year, plus public holidays
Fully remote
Equipment provided
How to applyApply through LinkedIn with your resume. In a short note, tell us how you keep track of what you owe people after a meeting.
Structure USA is an equal opportunity employer. We evaluate all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.