Note: The job is a remote job and is open to candidates in USA. Love & Help Heal is a youth-led nonprofit organization dedicated to empowering young people to lead meaningful change in their communities through care, wellbeing, creative initiatives, and community programming. The Volunteer Program Administrative Assistant will support nonprofit program operations by managing logistics, documentation, scheduling, communications, and participant records while assisting with youth programs, workshops, retreats, and community initiatives.
Responsibilities
- Keep the programs team running smoothly through day-to-day administrative support
- Organize and maintain program files, internal resources, and shared documents
- Coordinate scheduling for meetings, youth calls, and team check-ins
- Track program registrations, participant lists, and related records
- Support communication with participants and volunteers
- Prepare materials for workshops, meetings, and youth engagement sessions
- Document program updates, meeting notes, and progress reports
- Maintain internal processes and systems that keep program delivery on track
- Provide broader operational support to the team as priorities shift
- Support Program Coordinators on the Youth Advisory Council, Dismantling Social Impact, and E3 initiatives
- Help plan and run in-person youth programs, workshops, and retreats
- Facilitate portions of youth sessions and offer on-the-ground support at events
- Assist with participant recruitment, onboarding, and outreach
- Coordinate logistics for local events and programming
- Work alongside volunteers and staff to strengthen program quality
Skills
- Strong organizational skills and attention to detail
- Comfortable juggling schedules, documents, and multiple communication threads
- A collaborative approach to working with volunteers and teammates
- Solid written and verbal communication abilities
- Able to manage competing priorities and hit deadlines
- Genuine interest in nonprofit work, youth engagement, or community impact
- Open to learning and growing within a youth-led, collaborative environment
- Flexible and proactive when programs or priorities evolve
- Own laptop with internet access and camera
Benefits
- Virtual / Remote; this opportunity can be done from anywhere.
- Gain hands-on experience in communications, research, leadership, program development, and social impact.
- Connect with the extended community, including opportunities from partners like the United Nations, UNESCO, and other global platforms.
- Access to an internal training system with courses on the nonprofit sector, including budgeting, management, and strategy, with certificates to support learning and development.
- Professional reference letters for school or employment.
- Verified volunteer hours to support academic or career goals.
- Priority access to internal opportunities, including speaking engagements, creative projects, leadership roles, and special events.
- A Love & Help Heal workspace account with an official email and access to productivity tools.
- Fully-funded participation in retreats, summits, and learning opportunities, location-dependent.
Company Overview