Note: The job is a remote job and is open to candidates in USA. Kaiva Tech, LLC is seeking a part-time Technical Writer. The role involves developing, revising, and maintaining documentation for operational and programmatic requirements to support various program initiatives, particularly in food safety and regulatory compliance.
Responsibilities
- Edit, review, and proofread regulatory, technical, policy, procedural, and administrative documents for accuracy, clarity, consistency, grammar, and compliance with organizational standards
- Ensure documents conform to applicable federal regulations, agency directives, legal requirements, and established editorial style guides
- Verify consistency of terminology, formatting, citations, references, numbering, and document structure across complex documentation sets
- Collaborate with subject matter experts (SMEs), program managers, and technical staff to clarify technical content and regulatory requirements
- Translate complex technical and regulatory information into clear, concise, and audience-appropriate language without altering technical accuracy or legal intent
- Review documents for completeness, logical organization, readability, and alignment with intended purpose and audience
- Maintain document quality throughout the review, revision, approval, and publication lifecycle
- Apply version control and document management practices to ensure traceability, configuration control, and accurate revision histories
- Manage multiple editing assignments simultaneously while meeting project deadlines
- Ensure document compliance with accessibility and security requirements
- Support document review cycles by incorporating stakeholder comments, reconciling conflicting feedback, and documenting editorial decisions
- Conduct quality assurance reviews to identify inconsistencies, omissions, formatting errors, and compliance risks before publication
- Develop, maintain, and update document templates, style guides, editorial standards, and writing best practices
- Ensure consistency across related documents, including regulations, guidance documents, standard operating procedures (SOPs), manuals, reports, and technical specifications
- Coordinate document routing, approvals, and publication activities using established workflows and document management systems
- Verify the accuracy of cross-references, hyperlinks, appendices, figures, tables, and citations
- Edit documents to ensure compliance with plain language principles while preserving technical integrity
- Maintain confidentiality and appropriately handle sensitive, controlled, or proprietary information
- Assist authors in interpreting editorial standards, formatting requirements, and document preparation procedures
- Ensure published documents meet organizational branding, formatting, accessibility, and publication requirements
- Perform additional technical writing, editing, and documentation support duties as assigned
Skills
- Minimum of three (3) years of progressively responsible experience as a Technical Writer, Technical Editor, Regulatory Writer, or Documentation Specialist
- Experience editing and maintaining complex technical, regulatory, policy, procedural, or administrative documentation in a highly regulated government, defense, healthcare, energy, financial services, or similarly regulated environment
- Demonstrated experience reviewing documents for compliance with organizational standards, regulatory requirements, and established style guides
- Experience collaborating with subject matter experts (SMEs), program managers, and cross-functional teams to develop and refine technical documentation
- Experience managing multiple document review cycles, incorporating stakeholder feedback, and meeting competing deadlines
- Experience using document management systems, version control processes, and collaborative editing tools
- Experience supporting document lifecycle management, including drafting, review, and approval
- Experience maintaining document consistency across large documentation sets, including regulations, policies, procedures, manuals, guidance documents, and reports
- Experience applying plain language principles while preserving technical accuracy and intent
- Experience working with Microsoft Office Suite, particularly Microsoft Word's advanced editing, formatting, and document comparison features
- Ability to obtain a Public Trust clearance
- Must provide and maintain a reliable personal laptop or desktop computer capable of supporting the duties of the position
- Must have a licensed version of Microsoft Office (including Microsoft Word, Excel, Outlook, and PowerPoint)
- Must have reliable high-speed internet access to support remote collaboration and timely completion of assignments
- Must have the ability to send and receive email, participate in virtual meetings, and communicate effectively with Program Managers, technical staff, subject matter experts, and other project stakeholders
- Must be proficient in using common collaboration and communication platforms (e.g., Microsoft Outlook, Microsoft Teams, SharePoint, or other client-approved tools, as applicable)
- Must maintain a professional remote work environment that supports confidentiality and the secure handling of sensitive or controlled information
Company Overview