Note: The job is a remote job and is open to candidates in USA. CerebriOS is a software company building B2B SaaS products that help businesses improve decision-making, streamline operations, and derive more value from data. The Team Administrative Assistant will support the team developing a mid-market analytics platform by coordinating schedules, meetings, documentation, onboarding, communications, and administrative operations.
Responsibilities
- Coordinate meetings, calendars, team events, and recurring team activities
- Prepare agendas, capture action items, and help follow up on open tasks
- Maintain team documentation, shared resources, and internal information
- Support onboarding activities for new team members, including scheduling and coordination
- Help organize internal communications, team updates, and important announcements
- Coordinate travel, equipment, supplies, and other administrative needs when required
- Support project and team planning with scheduling, documentation, and follow-up
- Help maintain organized records and ensure important information is easy for the team to find
- Coordinate with People, Finance, IT, and other internal teams on requests affecting the team
- Identify opportunities to improve administrative processes and make team operations more efficient
Skills
- 1+ year of experience in administrative support, team coordination, office operations, or a similar role
- Strong organizational skills and attention to detail
- Excellent written and verbal English communication skills
- Comfortable managing calendars, meetings, documents, and multiple priorities
- Proactive approach to following up and keeping things moving without constant supervision
- Strong sense of discretion when handling internal or sensitive information
- Comfortable working with remote teams and collaborating across different functions
- Confident using common workplace tools such as Google Workspace or Microsoft Office
- Experience supporting a technology, SaaS, or other fast-growing company
- Familiarity with tools such as Jira, Confluence, Slack, Notion, or Asana
- Experience supporting engineering, product, or other technical teams
- Experience coordinating onboarding or team events
- Basic project coordination experience
- Experience working in a fully remote environment
Benefits
- Remote-first working environment
- Professional development opportunities
Company Overview