Note: The job is a remote job and is open to candidates in USA. Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The Subcontracts Administrator will support the US Federal program by procuring services and supplies, administering the full subcontract lifecycle, evaluating and negotiating contract terms, and ensuring compliance with Federal Acquisition Regulation requirements and company policies.
Responsibilities
- Procurement of services, equipment, and supplies
- Prepare solicitations for bid and proposals from existing or new sources
- Evaluate terms and conditions to ensure prime contract clauses and provisions are appropriately flowed down to subcontractors
- Perform price analyses to determine if the selected vendor is offering a fair and reasonable price
- Award purchase orders, subcontracts, subconsultant agreements and task order subcontracts
- Prepare contract award summaries
- Perform sole source justification when applicable
- Manage the entire lifecycle of the subcontract, including change orders, modifications, insurance and closeout
- Update Federal Subcontract Awards tracking spreadsheet and various database systems with detailed agreement information
- Maintain reliable and competitive vendor resource lists, including small business and CMMC status
- Interact with project management and vendor personnel; respond to a variety of inquiries and provide innovative solutions
- Interpret and negotiate, with supervisor and Stantec Legal support, subcontractor/subconsultant exceptions to agreement terms and conditions
- Analyze contractual language ensuring proper solicitation and subcontract language is used
- Provide guidance to internal teams on subcontract issues, including providing Federal subcontracting requirements, identifying subcontract administrative problems, and developing corrective action plans and solutions
- Ensure that purchasing activities are carried out in accordance with company procurement policies and objectives
- Maintain a complete procurement file of all pertinent correspondence, documents, and data for each assigned award to satisfy company procurement policies and audits
- Maintain and optimize effective relations with subconsultants, project management and other staff
- Participate in Federal Contract Team activities on an assignment basis, as needed, such as procurement training provided to office and field staff
- Perform various other duties as assigned, such as small business plans and Government property inquiries
Skills
- The successful candidate must have strong negotiation, communication, and interpersonal skills, as well as knowledge of regulatory guidelines including the provisions of the Federal Acquisition Regulation and Defense Federal Acquisition Regulation
- Have basic knowledge of the format and requirements for different contract types (fixed price, fixed unit price, time & material, labor hour)
- Proficient computer skills in the Microsoft Office
- 4+ years of related experience in subcontract administration for multidisciplinary US Federal agency contracts
- Typical office environment working with computers and remaining sedentary for long periods of time
- Bachelor's degree in business, finance or related field is preferred; however relevant work experience will be considered
- Preferred candidate will possess or be in process of obtaining Contract Manager Certification (such as CPCM, CFCM, or CCCM)
Benefits
- Medical plans for regular full-time and part-time employees working at least 20 hours per week
- Dental plans for regular full-time and part-time employees working at least 20 hours per week
- Vision plans for regular full-time and part-time employees working at least 20 hours per week
- Wellness program for regular full-time and part-time employees working at least 20 hours per week
- Health savings accounts for regular full-time and part-time employees working at least 20 hours per week
- Flexible spending accounts for regular full-time and part-time employees working at least 20 hours per week
- 401(k) plan for regular full-time and part-time employees working at least 20 hours per week
- Employee stock purchase program for regular full-time and part-time employees working at least 20 hours per week
- Life and accidental death & dismemberment (AD&D) insurance for regular full-time and part-time employees working at least 20 hours per week
- Short-term and long-term disability plans for regular full-time and part-time employees working at least 20 hours per week
- Emergency travel benefits for regular full-time and part-time employees working at least 20 hours per week
- Tuition reimbursement for regular full-time and part-time employees working at least 20 hours per week
- Professional membership fee coverage for regular full-time and part-time employees working at least 20 hours per week
- Paid family leave for regular full-time and part-time employees working at least 20 hours per week
- Ten paid holidays in each calendar year for regular full-time and part-time employees
- Accrued vacation between 10 and 20 days per year for eligible regular full-time and part-time employees
- Paid sick leave for eligible regular full-time and part-time employees
- 401(k) plans for temporary/casual employees, in accordance with state and local law
- Employee stock purchase program for temporary/casual employees, in accordance with state and local law
- Paid leave for temporary/casual employees, in accordance with state and local law
Company Overview