SUBCONTRACTS ADMINISTRATOR
Position Description Summary: Reporting to the Director of Procurement, the Subcontracts Administrator is responsible for the full lifecycle administration of subcontracts primarily in support of U.S. Government contracts, as well as non-commercial and select commercial requirements. The successful candidate will have strong experience in subcontract sourcing, negotiation, compliance, and performance management of subcontractors.
Essential Duties and Responsibilities:
- Ensure all subcontracting activities comply with company policies and procedures, prime contract requirements, FAR/DFAR regulations, and applicable state and local laws.
- Provide proposal support by reviewing solicitations, identifying FAR/DFAR flow-down requirements, and assisting with subcontract pricing, assumptions, and exceptions.
- Develop and issue RFPs/RFQs, conduct bidder conferences, evaluate proposals, and perform cost/price analyses to ensure fair and reasonable pricing.
- Negotiate subcontract terms and conditions, including flow-down clauses, to achieve optimal value while mitigating risk.
- Award, administer, and manage subcontracts through the complete lifecycle, including modifications, changes, and closeouts.
- Monitor subcontractor performance, conduct regular evaluations, and address issues such as delays, quality concerns, or non-compliance.
- Partner with internal stakeholders (Program Management, Contracts, Operations, Accounting, Quality, and Procurement) to forecast subcontract needs and align with program requirements.
- Maintain accurate, complete, and audit-ready subcontract files and documentation in accordance with regulatory and company standards.
- Identify, qualify, and develop a reliable base of subcontractors using effective sourcing techniques.
- Resolve subcontractor disputes, claims, and performance issues while protecting the company’s interests.
- Stay current with regulatory changes, market conditions, and industry best practices that could impact subcontracting activities.
- Recommend improvements to subcontracting policies, procedures, and processes to enhance efficiency and compliance.
- Prepare subcontracting reports, metrics, and analyses for department and leadership review.
- Support CPSR (Contractor Purchasing System Review) readiness and internal audits as required.
Minimum Qualifications and Experience
- 3–6 years of progressive experience in subcontracts administration, contracts management, or related procurement roles, with significant exposure to U.S. Government contracts strongly preferred.
- Thorough knowledge of FAR and DFAR regulations, including subcontract flow-down requirements, is required.
- Demonstrated experience in full-lifecycle subcontract management (solicitation through closeout).
- Familiarity with Costpoint (or similar govcon ERP systems) is highly preferred.
- Professional certification (CPSM, CPCM, CFCM, or equivalent) is a plus.
- Proficient in Microsoft Outlook and Excel.
- Experience with foreign subcontracting and procurements involving ITAR/EAR is a plus.
- Strong negotiation, analytical, and cross-functional collaboration skills.
- Solid understanding of various contract types (FFP, CPFF, CPIF, T&M, etc.) and their application in government contracting.
Benefits: The company currently offers a 401(k) plan, health & dental insurance, and paid time off.
GardaWorld Federal is an Equal Opportunity/Affirmative Action Employer
3-6 years progressive subcontracts or contracts management experience; thorough knowledge of FAR/DFAR; full-lifecycle subcontract management; proficiency in Microsoft Outlook and Excel; Costpoint preferred; CPSM/CPCM/CFCM certification a plus.
Key Responsibilities
- administering subcontracts
- negotiating terms
- monitoring performance
Skills & Tools
Microsoft Outlook, Microsoft Excel, Costpoint
Job Details
- Category: Business Operations
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — United States
- Languages: English
Benefits
- Generous paid time off
- Retirement plan
About GardaWorld Federal Services
A federal services company supporting U.S. Government contracts through subcontract administration and procurement. — Industry: Government Agencies and Departments