[Remote] Staff Accountant- Special Projects

Note: The job is a remote job and is open to candidates in USA. Jobs for the Future (JFF) drives transformation of U.S. education and workforce systems to achieve economic advancement for all. The Staff Accountant, Special Projects processes special project invoices, supports compliant and timely accounts payable operations, manages vendor information and payments, and partners with program, grant, contracts, and accounting teams on grant-related financial processes. Responsibilities • Review vendor invoices to ensure compliance with grant terms and internal requirements • Enter invoices into NetSuite and confirm that complete supporting documentation is attached • Process adequately documented accounts payable invoices in accordance with JFF policies and established timelines • Process weekly check runs to support timely vendor payments • Resolve payment issues and respond to vendor inquiries as needed • Monitor the accounts payable email inbox and respond to questions from JFF staff and vendors • Work within vendor portals to submit online payments and ensure timely recording in the accounting system • Process journal entries in NetSuite as needed, including entries related to online payments • Maintain current vendor information on file, including W-9 documentation and ACH payment details • Build and manage strong relationships with internal staff and external vendors to provide excellent customer service • Update vendor contract information and track remaining payments against approved agreements • Process Forms 1099 for all eligible vendors • Partner with program staff and the Grant Management team to obtain invoice approvals for payment • Coordinate information sharing between JFF and the Prime organization, including regular payment reporting • Collaborate with the Director of AP & AR to support cash requests from Prime and drawdowns from the payment management system with appropriate reviews and approvals • Partner with Contracts and Grant Stewards teams to ensure procurement policies are followed Skills • You bring 3 to 5 years of relevant accounts payable experience in a fast-paced organization • Experience working on federal grants • You are proficient in Microsoft Excel, Microsoft Word, and database applications; familiarity with accounting software such as NetSuite is helpful • You have experience working with nonprofit organizations or in cost accounting • You have Knowledge of general accounting principles and practices • You possess strong organizational, analytical, and problem-solving skills • You have strong written and verbal communication skills • You have the ability to manage multiple priorities, work under pressure, and meet deadlines • You are Detail-oriented, collaborative, proactive, and committed to continuous learning • You bring [insert clear example(s) of what you expect a candidate to have done in their prior experience] (New hires at the [role level] level at JFF typically bring [x] years of prior professional experience through a combination of full-time, part-time, internship, and/or freelance positions) • You possess high energy and passion for JFF's mission and North Star, and the ability to apply JFF's core values to all areas of your work • You are energized by stewarding JFF's inclusion, belonging, and well-being values and practices within your day-to-day work, including embracing and celebrating the differences that each individual brings to JFF • You value building positive and collaborative relationships with others, including people whose identities and backgrounds differ from your own Benefits • Flexibility and choice in the benefits program • Employees may work in-person, hybrid, or completely remotely • An annual home office stipend for all regular full-time and part-time employees • New employees receive office equipment as needed • Flexible work hours • Professional development • Career advancement opportunities Company Overview • Jobs for the Future (JFF) transforms U.S. education and workforce systems to drive economic success for people, businesses, and communities. It was founded in 1983, and is headquartered in Boston, Massachusetts, USA, with a workforce of 201-500 employees. Its website is http://www.jff.org.