Note: The job is a remote job and is open to candidates in USA. CIVIE is a radiology technology company focused on addressing radiology challenges through evolving technologies. The Staff Accountant will manage AP and AR workflows across three entities, support month-end close and reporting, analyze transaction trends, and handle weekly company mail pickup in the Dallas/Frisco area.
Responsibilities
- Manage day-to-day AP and AR workflows across multiple entities using Bill.com and QuickBooks Online
- Review, code, and approve vendor invoices
- Generate and send customer invoices; monitor collections and follow up on past-due accounts
- Reconcile AP and AR subledgers to the general ledger for each entity
- Resolve discrepancies, coding errors, and exceptions flagged by AI-enabled processing tools
- Maintain accurate vendor and customer records across all three entities
- Monitor AP and AR trends throughout the month (aging, DSO/DPO, payment timing, unusual variances)
- Prepare a month-end AP/AR trends summary for leadership, highlighting notable shifts, risks, or opportunities
- Flag cash flow implications from AP/AR trends to the Controller in a timely manner
- Support month-end close by ensuring AP and AR are accurately reflected prior to close
- Maintain consistency in AP/AR processes and documentation across all three entities
- Pick up mail from the company PO Box on a weekly basis (requires local presence in the Dallas/Frisco, TX area)
- Sort incoming mail and distribute or scan/forward items to the appropriate remote team members
- Flag any invoices, checks, or time-sensitive documents received by mail for prompt processing
Skills
- Remote position; must be based in the Dallas/Frisco, TX area to fulfill weekly PO Box mail pickup
- Bachelor's Degree in Accounting or Finance
- 3–5 years of experience in accounting, with direct AP and AR responsibility
- Proficiency in QuickBooks Online and Bill.com
- Comfortable working with AI-enabled or automated accounting tools and adapting processes as tools evolve
- Strong Excel skills
- Experience working across multiple entities preferred
- Excellent attention to detail and ability to spot anomalies in transaction data
- Ability to synthesize data into clear, concise trend summaries for leadership
- Strong communication skills and ability to work independently
- A team player who enjoys a fast-paced environment
- Ability to work independently in a remote environment
Benefits
- This is a remote role; however, candidates must be based in the Dallas/Frisco, TX area in order to pick up mail from the company PO Box on a weekly basis.
- Paid vacation, sick time, personal time and holidays
- Health, dental, and vision benefits, with employer HSA contribution
- Long-term, short-term, and life insurances
- 401(k) with company match & profit sharing
- Monthly Fringe benefits
- Quarterly UberEats voucher
- Annual Education stipend
Company Overview