Note: The job is a remote job and is open to candidates in USA. William Charles Construction Company, LLC, a MasTec Company, is seeking a Senior Subcontracts Administrator. The role involves preparing RFP packages, negotiating subcontract provisions, and administering subcontracts while ensuring compliance with company policies and customer specifications.
Responsibilities
- Ability to manage high volume workload, produce quality work, and meet deadlines with minimal direction and supervision
- Perform assignments of varying complexity requiring experience in the industrial EPC contracting environment and knowledge of construction subcontracting policy and procedures
- Demonstrable attention to detail and accuracy
- Lead, develop and execute subcontracting strategies and plans
- Evaluate complex terms and conditions and issue FFP, T&M and Cost-Plus type subcontracts
- Work with the project to establish NDA's, develop qualified contractors, request pricing, competitively select contractors, document procurement action and place subcontracts
- Ensures inquiry packages contain the proper, technical scopes of work, construction work packages, attachments, exhibits, terms, specifications and drawings
- Perform competitive market analysis
- Tabulate proposals and assists in performing proposal analysis, price and cost analysis, and establishing price reasonableness
- Execute negotiation strategies to attain best value
- Coordinate with subcontractors to ensure delivery schedules and key milestones
- Facilitate any changes with the project team as appropriate and evaluate impact to a project
- Ensure maintenance of subcontract files in an audit ready condition
- Advise management of market conditions and contractor base activity, which could affect pricing, and or future availability
- Evaluate subcontractors through methods such as visitations and various objective performance measurements
- Examines estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness
- Administers, extends, negotiates and terminates standard and nonstandard subcontracts
- Review invoices and resolves discrepancies
- Assist in the evaluation of disputes with subcontractors
- Managing subcontract proposal volumes
- Provides direct subcontract support, review of subcontract documents to ensure protection of company's risk posture, satisfaction of contractual requirements and adherence to company policies
- Oversees subcontract performance by monitoring budget, compliance documents, schedules, deliverables, and recommends actions to ensure mutually satisfactory performance
- Advise management of contractual rights and obligations and, as needed, provide interpretation of terms and conditions
- Interfaces with all levels of management and customer counterparts providing contractual guidance and advice
- Ability to work in a collaborative environment that integrates the finance, pricing, subcontracts and procurement roles
- Follow and enforce subcontracting related policies and procedures
- Develop an advanced understanding of subcontracting terminology, measures, concepts, principles and strategies
- Foster relationships internally with stakeholders and externally with subcontractors and other groups
- Possess an ability to present the subcontracting process to stakeholders in an effective manner
- Challenge the business when projects depart from basic contracting principles
- Identifies and implements improvement opportunities
- Communicate effectively, resolve conflicts, solve problems and make efficient and effective subcontract management decisions
- Ensure assigned subcontracts are closed out properly and in a timely manner
- Support proposal efforts with budgetary RFP requests
- Manage special projects as assigned
Skills
- Bachelor's degree in contract management, supply chain, business administration, engineering, construction management, economics or demonstrated equivalent combination of education, training and related experience
- 0-3 years of experience in subcontracting or other procurement and supply chain management functions
- Experience with strategic sourcing, managing solicitation processes and negotiations
- Experience in managing tactical and strategic supplier relationships
- Due to the nature of the work, US Citizenship is required
- Set a personal example of safe behavior
- An understanding of subcontracting terminology, measures, concepts, principles and strategies
- An understanding of legal terminology related to contracting
- Competency to perform subcontracting functions
- Demonstrated analytical abilities
- An ability to coach peers in processes and best practices
- Business problem resolution capabilities
- An ability to use project ERP systems; proficient in Microsoft word, excel and power point
Benefits
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
- Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
- Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
- Paid Time Off, Paid Holidays, Bereavement Leave
- Military Leave, including Differential Pay and Benefits Continuation
- Employee Assistance Program
- Short and long-term disability, life insurance, and accidental death & dismemberment
- Voluntary life insurance, accident, critical illness, hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
Company Overview