Note: The job is a remote job and is open to candidates in USA. Bloom Consulting LLC is seeking a hands-on Senior Contracts Administrator to support its federal government contracting operations. The role owns day-to-day subcontract administration, financial oversight, compliance, reconciliation, invoicing support, proposal pricing, and coordination with accounting, leadership, and prime contractors.
Responsibilities
- Administer federal subcontracts, task orders, purchase orders, modifications, deliverables, option periods, closeouts, and contractual correspondence from award through completion
- Maintain accurate contract records for funding, CLINs, LCATs, rates, periods of performance, ceilings, deliverables, modifications, and required supporting documentation
- Monitor actual labor and contract burn against available funding; prepare funding-exhaustion and labor projections and identify shortfalls before they become issues
- Reconcile contracts, modifications, proposals, timekeeping, invoices, accounting records, and prime-contractor data; investigate discrepancies, determine the source, quantify the impact, and recommend corrective action
- Serve as a day-to-day contractual contact with prime contractors; respond to emails, data calls, certifications, questionnaires, and action items and proactively follow open items through resolution
- Work closely with accounting to validate labor, rates, funding, invoice support, billing accuracy, unbilled amounts, payment status, and contractual documentation
- Support the CEO with proposal pricing, including labor categories, rates, escalation, staffing assumptions, T&M/FFP structures, option years, travel/ODCs, and other business-volume inputs
- Review solicitations, awards, and modifications for contractual requirements, risks, flow-downs, pricing impacts, and differences from Bloom's proposal
- Research and apply FAR, DFARS, prime-contract flow-downs, and other requirements; provide leadership with facts, supporting documentation, options, and a recommended course of action
- Maintain audit-ready files and ensure required supporting documents, approvals, certifications, employee qualifications, pricing support, invoices, and correspondence are complete and current
- Support SAM.gov, DCAA/DCMA or prime-contractor reviews, CMMC-related contractual requirements, and other federal compliance/data-call activities
- Develop practical SOPs, trackers, checklists, templates, and workflows that improve execution and scale with Bloom's growth while continuing to perform the underlying work
Skills
- 5+ years of hands-on federal government contracts or subcontracts experience, preferably supporting DoD; equivalent education and experience considered
- Working knowledge of FAR/DFARS and demonstrated experience with T&M and FFP contracts; IDIQ/task-order experience strongly preferred
- Experience with contract funding, labor categories, billing rates, modifications, invoicing support, deliverables, and closeout
- Strong analytical and Excel skills with the ability to reconcile financial and contractual data, build projections, and identify the cause of discrepancies
- Experience communicating directly with prime contractors, customers, Accounting/Finance, and executive leadership
- Ability to independently research issues, prioritize incoming actions, meet deadlines, and take tasks from receipt through final resolution without prompting
- Strong written communication, organization, judgment, and attention to detail
- U.S. citizenship required
- Ability to obtain and maintain a required clearance is required
- Active Secret clearance preferred
- Small-business federal contracting experience and experience supporting large DoD prime contractors; Navy experience is a plus
- Proposal pricing/cost-volume experience and familiarity with SAM.gov, DCAA/DCMA reviews, and federal representations and certifications
- Experience creating contract SOPs, internal controls, trackers, and audit-ready documentation
- Experience with QuickBooks Enterprise, Unanet, Deltek, PROCAS, or similar GovCon accounting/ERP systems; relevant contracting certification is a plus
Benefits
- Remote position supporting Bloom's federal government contracting operations
- Occasional travel may be required for customer, prime-contractor, proposal, or other business meetings
Company Overview