Note: The job is a remote job and is open to candidates in USA. ApotheCom is a leader in medical communications, part of the Inizio group, which supports leading life sciences companies through a range of services. The Senior Program Manager will lead medical communications projects, collaborating with various teams to ensure high-quality deliverables that meet client objectives.
Responsibilities
- Manage the full lifecycle of assigned projects, from initiation to reconciliation, ensuring alignment with client goals and medical strategy
- Develop, track, and maintain detailed project timelines, budgets, and deliverables to guarantee projects are delivered on time and within scope
- Serve as the primary point of coordination between internal functional teams—including Scientific Services, Editorial, Meetings, and Creative/Digital—and external stakeholders such as clients, authors, and vendors
- Maintain consistent and proactive communication with client teams, providing regular updates, meeting summaries, and detailed status reports
- Support proposal development, budget forecasting, and scope-of-work documentation for new and existing programs
- Anticipate client needs, identify challenges early, and collaborate with internal teams to offer effective solutions
- Establish and maintain organized project documentation, ensuring accurate server file management and project setup
- Lead and facilitate internal project meetings, ensuring alignment on priorities, deadlines, and deliverables
- Coordinate review and approval cycles across cross-functional teams, managing trafficking and version control efficiently
- Oversee financial reconciliation and ensure complete closeout of all project elements post-delivery
Skills
- Bachelor's degree
- Minimum of 3-5 years' experience in medical communications with a role in program management and/or client services
- Prior experience working on publications, medical affairs, and/or commercial projects
- Excellent written and verbal communication and interpersonal skills
- Ability to thrive in a fast paced environment, work to and within multiple deadlines and to across multiple projects
- Financial, administrative and organizational skills
- Client communication skills – ability to work with client and faculty members
- Attention to detail, ability to prioritize responsibilities and work in a team-oriented environment as well as independently
- Knowledge of Internet searches and Microsoft Windows software
Benefits
- Health coverage
- Retirement plan
- PTO
- An attractive rewards package
- Excellent development opportunities
- A supportive and friendly environment
- The opportunity to achieve your potential
- An exceptional range of flexible benefits
- Personal support
- Tailored learning and development opportunities
Company Overview