Note: The job is a remote job and is open to candidates in USA. Vanilla is an AI-powered estate advisory platform focused on modernizing estate planning through scenario modeling, client visualization, and document creation. The Senior Product Manager will own the integrations surface end to end, including the roadmap, requirements, partner technical relationships, customer workflow outcomes, and reusable integration patterns. This senior individual contributor will define strategy, negotiate technical approaches with partners, and improve integration quality and reliability.
Responsibilities
- The integrations roadmap and its sequencing: which systems we connect to, in what order, at what depth, and why
- The requirements and specification quality for every integration we ship
- The technical relationship with partner product and engineering teams, jointly with our engineering leads
- The internal definition of "done" for an integration: not "the connection works," but "the customer's workflow works."
- Reusable integration patterns and platform primitives, so the tenth integration is meaningfully cheaper than the third
- Translate business context and customer workflows into specifications engineering can build against without needing to guess, covering data models, sync behavior, auth, rate limits, and failure handling
- Write acceptance criteria tied to the actual use case, not the happy path, defining what success looks like for the end user before a line of code is written
- Hunt down edge cases early, conflicting writes, permission changes, schema drift, failed syncs, before they surface in build
- Validate assumptions against real data and real customer environments, through discovery calls and hands on sandbox testing, before committing engineering time
- Run structured spec review with engineering, and stay engaged through build so ambiguity gets resolved in days, not at demo
- Own the mid-build change decision, when new information arrives, decide clearly whether to adjust scope, adjust the spec, or hold, and communicate the tradeoff
- Serve as the product-side counterpart to partner product and engineering teams, scoping joint work and negotiating technical approach when our needs and their constraints don't align
- Come to partner conversations with a specific, credible alternative, and enough technical detail to explain why the default approach won't hold up
- Push partners to adapt their approach where the better solution sits on their side, and know when to concede and design around a constraint instead
- Escalate and negotiate with commercial awareness, understand where we have leverage, where we don't, and what the relationship can absorb
- Maintain a clear view of each partner's roadmap, deprecation timelines, and reliability posture, and factor it into our own planning
- Set direction rather than take it, bring a point of view on where integrations should go and defend it with evidence
- Prioritize across competing customer, partner, and internal demands and be able to say no with a reason
- Communicate crisply to executives, engineering, GTM, support, and external partners, adjusting depth to the audience
- Define the success metrics for integrations, activation, sync reliability, time-to-connect, support load, rework rate, and manage against them
- Raise the bar on how the wider product team handles requirements and technical discovery
Skills
- This role is a remote position, you must be based out of one of the following states: Arizona, California, Colorado, Connecticut, Florida, Georgia, Idaho, Illinois, Kentucky, Maine, Massachusetts, Minnesota, New Jersey, New York, Ohio, Pennsylvania, Texas, Utah or Washington
- 6+ years in product management, with at least 3 years owning integrations, APIs, platform, or partner-facing products
- A demonstrable track record of shipping non-trivial third-party integrations — ideally several — where you personally owned the requirements
- Real technical depth: you read API documentation for enjoyment, can test endpoints yourself, reason about data models and sync architecture, and hold your own in an engineering design discussion without being the engineer
- Written specification skills strong enough that engineers reference your docs rather than re-interview you. We will ask to see a redacted example
- Direct experience negotiating technical approach with external partners or vendors, including at least one case where you changed their plan
- Comfort with ambiguity in the discovery phase and rigor in the commit phase — able to tell those two modes apart and behave differently in each
- Strong customer-workflow instinct: you frame integration work in terms of the job the user is trying to complete, not the systems being connected
- Experience integrating with portfolio management or financial planning platforms (e.g., Addepar, eMoney), CRM systems used by advisors, or AI meeting/notetaking tools
- Background in wealth management or fintech, or prior work in a domain with comparable data sensitivity and compliance constraints
- Experience building an integration platform or framework, not only point-to-point connections
- Prior exposure to partner enablement: SDKs, sandbox environments, certification programs, or public API documentation
Benefits
- Performance based bonus
- Equity
- Flexible paid time off policy and 10 company-wide paid holidays
- Parental leave, 6 weeks for all full-time employees and up to 14 weeks for birthing parents
- Medical, dental, and vision benefits coverage for employees and their families
- 401K eligibility after one month of employment
- Free estate planning documents
- Budget for learning & development and home office setup
- Paid parking or transit for hybrid and in office employees
Company Overview
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