Note: The job is a remote job and is open to candidates in USA. Thomas Jefferson University is seeking a Senior Grants Accounting Analyst to perform advanced post-award financial administration for sponsored projects. The role leads reconciliations, prepares and analyzes sponsor financial reports, supports financial close activities and audits, resolves discrepancies, and provides technical guidance to analysts and departmental stakeholders.
Responsibilities
- Performs advanced post‑award accounting activities throughout the sponsored award lifecycle, including complex award setup, financial reporting, billing, collections, cash application, and award closeout
- Prepares, reviews, and analyzes sponsor financial reports, ensuring accuracy, completeness, and compliance with sponsor terms, Uniform Guidance, and institutional policies
- Leads month‑end, quarter‑end, and year‑end close activities related to sponsored awards, including preparation and review of journal entries, accruals, indirect cost calculations, and account reconciliations
- Conducts detailed variance analysis, identifies drivers of discrepancies, and recommends practical resolutions to program teams and leadership
- Reviews and maintains sponsored award transactions and financial records; ensures proper coding, documentation, and adherence to internal controls
- Monitors billing, collections, and receivable aging; performs advanced research to resolve complex issues related to invoices, payments, and sponsor compliance
- Utilizes ERP systems and reporting tools to analyze financial data, maintain data integrity, and support operational and management reporting needs
- Supports internal and external audits by preparing complex schedules, providing supporting documentation, and responding to auditor inquiries related to sponsored award activity
- Contributes to process improvement initiatives to enhance reporting accuracy, streamline workflows, and strengthen internal controls
- Serves as a technical resource to Grants Accounting Analysts and departmental administrators; provides guidance on sponsor requirements, accounting treatment, and system functionality
- Interacts with co‑workers, visitors, and other staff consistent with the values of Jefferson
Skills
- Bachelor's Degree in Accounting, Finance, Business Administration, or related field
- 5 years of progressive experience in sponsored program accounting, research financial administration, grant accounting, or other related accounting experience
- Advanced knowledge of GAAP, grant accounting principles, and sponsor compliance requirements
- Ability to prepare and review complex journal entries, reconciliations, and financial reports with exceptional accuracy
- Strong analytical and problem‑solving skills to interpret financial data, identify variances, and recommend corrective actions
- Proficiency with ERP/accounting systems and advanced Excel skills (pivot tables, lookups, modeling)
- Effective communication skills to collaborate with program teams, research administration, auditors, and leadership
- Ability to manage multiple priorities, lead complex tasks, and operate with minimal supervision in a deadline‑driven environment
- Strong attention to detail, organizational skills, and commitment to maintaining data integrity
- Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR
- Master's Degree in Accounting, Finance, Business Administration, or related field
- CPA - Certified Public Accountant - State of Pennsylvania
Benefits
- Remote work arrangement
- Medical insurance, including prescription coverage, for full-time and part-time colleagues
- Supplemental insurance for full-time and part-time colleagues
- Dental insurance for full-time and part-time colleagues
- Vision insurance for full-time and part-time colleagues
- Life insurance for full-time and part-time colleagues
- AD&D insurance for full-time and part-time colleagues
- Short- and long-term disability coverage for full-time and part-time colleagues
- Flexible spending accounts for full-time and part-time colleagues
- Retirement plans for full-time and part-time colleagues
- Tuition assistance for full-time and part-time colleagues
- Voluntary benefits providing access to group insurance rates and discounts
- Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service
- Medical insurance, including prescription coverage, for all colleagues, including those who work less than part-time, per diem colleagues, adjunct faculty, and Jeff Temps
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