Note: The job is a remote job and is open to candidates in USA. BeOne Medicines is a pharmaceutical company focused on fighting cancer and expanding access to medicines. The Senior Administrative Assistant provides proactive administrative and project support to assigned functions and senior leaders, managing calendars, meetings, travel, interviews, onboarding, vendors, expenses, communications, and events.
Responsibilities
- Support the function by actively managing administrative/project support and coordinating group travel arrangements (domestic and international)
- Provide day-to-day administrative support to the VP and ED[NC1.1] within the function, including but not limited to complex calendar management, meeting scheduling and coordination, domestic and international travel arrangements and bookings
- Understand business priorities and proactively streamline administrative workflows under area of influence
- Organize and schedule meetings (e.g. townhalls, off-sites, cross-functional meetings) as needed for various groups, with a mindset of budget control and reception to feedback for future improvements
- Work with vendors and the procurement team on vendor onboarding, purchase requisitions and orders, and invoice and payment follow-up for services supporting the function
- Process expense reports and reconcile corporate credit card charges as requested and in line with company policies
- Coordinate and send communications on behalf of the executive, and maintain various records and documents
- Ensure and maintain confidentiality of all appropriate communications and documentation
- Schedule and coordinate candidate phone, video, and in-office interviews; arrange travel accommodations for out-of-state candidates
- Responsible for coordinating onboarding process and plan for new employees, including coordinating equipment setup with GTS/WPS and arranging meetings aligned with onboarding plan
- Responsible for greeting and coordinating orientation to new employees
- Build and maintain internal cross-functional relationships
- Provide general support to visitors
- Participate actively in the planning and execution of company events when needed; coordinate catering for different meetings and events in/out of the office
- Be flexible to take on other emerging assignments as assigned when necessary
Skills
- Minimum of 5+ years' experience assisting high level leaders
- Extensive experience in efficient multi-tasking between business partners and priorities
- Ability to independently work in an ambiguous yet fast-paced environment
- Ability to work independently in a fast-paced environment with constantly changing priorities
- Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills
- Demonstrated ability to relate well with all levels of management and peers
- A positive can-do attitude
- High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, and MS Teams
- Bachelor's degree
Benefits
- Non-Commercial roles are eligible to participate in the annual bonus plan.
- Commercial roles are eligible to participate in an incentive compensation plan.
- All Company employees have the opportunity to own shares of BeOne Medicines Ltd. stock because all employees are eligible for discretionary equity awards.
- Employees may voluntarily participate in the Employee Stock Purchase Plan.
- Medical
- Dental
- Vision
- 401(k)
- FSA/HSA
- Life Insurance
- Paid Time Off
- Wellness
- Remote work option (Eastern Time Zone preferred), or office-based in Hopewell, NJ or San Carlos, CA.
Company Overview
Company H1B Sponsorship