Note: The job is a remote job and is open to candidates in USA. Thrivent is seeking a Senior Administrative Assistant to provide standardized administrative and coordination support to frontline field leaders. The role focuses on calendar management, meeting and travel coordination, routine communications, reporting, process execution, and event and office support in a remote U.S. setting.
Responsibilities
- Manage and coordinate calendars aligned to model week priorities, including scheduling meetings and resolving conflicts
- Coordinate meeting logistics (materials, invites, room setup) using standard workflows
- Coordinate travel arrangements (flights, lodging, transportation, registration) for supported leaders and teams
- Support scheduling of recruiting activities (interviews, candidate touchpoints) using standard workflows
- Draft and send standardized communications (e.g., invites, reminders, updates) using templates and leader direction
- Maintain distribution lists and communication templates
- Organize designated inboxes, route routine inquiries, and flag items for awareness
- Post market materials using pre-approved content and templates to approved leader social media accounts (e.g. LinkedIn, Hearsay)
- Compile and format standard reporting outputs using predefined templates
- Execute setup and maintenance of standardized trackers (e.g., PAR trackers) based on defined instructions
- Maintain administrative tracking for: + Candidate pipeline (scheduling and status tracking) + COI activities (record updates, scheduling) + Licensing requirements + Expense and allocation tracking
- Prepare and submit expense reports using established processes and templates
- Track report status and required documentation; follow up to ensure timely completion and correction of errors
- Support onboarding, transitions, and recruiting workflows using defined checklists
- Execute work using SOPs, templates, and defined workflows
- Escalate ambiguity, prioritization, or decision needs to appropriate partners
- Complete assigned project tasks within defined scope
- Coordinate logistics for market meetings and events (invitations, materials, room setup)
- Support event execution through assigned tasks (registration, materials, A/V, onsite logistics)
- Order supplies and support routine office operations
- Attend meetings as needed to support logistics, capture notes, or complete assigned follow-ups
Skills
- 3+ years of administrative, coordination, or operational support experience
- Experience supporting multiple leaders or teams simultaneously
- Prior experience in calendar management, scheduling, or team coordination
- Strong organizational and time management skills, with ability to manage multiple tasks and deadlines
- High attention to detail and ability to execute repeatable processes accurately and consistently
- Proficiency in calendar management and scheduling tools
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to learn and navigate standard systems and tools (e.g., expense systems, scheduling tools)
- Ability to follow standard operating procedures (SOPs) and work within defined processes
- Basic written communication skills for routine messaging
- Execution-focused mindset with ability to deliver consistent, high-quality work
- Strong reliability, responsiveness, and follow-through
- Ability to work effectively in a team-based, support-oriented environment
- Adaptability in a structured but fast-paced environment
Benefits
- This can be a remote position within the US.
- Various bonuses (including, for example, annual or long-term incentives)
- Medical, dental, and vision insurance
- Health savings account
- Flexible spending account
- 401k
- Pension
- Life and accidental death and dismemberment insurance
- Disability insurance
- Supplemental protection insurance
- 20 days of Paid Time Off each year
- Sick and Safe Time
- 10 paid company holidays
- Volunteer Time Off
- Paid parental leave
- EAP
- Well-being benefits
- Other employee benefits
Company Overview
Company H1B Sponsorship