Note: The job is a remote job and is open to candidates in USA. Railbookers is a travel company focused on inspiring customers to explore the world by rail. The Senior Accounts Payable Clerk will process vendor invoices and payments, maintain vendor accounts, perform reconciliations, support accounting close activities, and help improve Accounts Payable processes and controls.
Responsibilities
- Review vendor invoices and payment requests for accuracy, completeness, proper documentation, and appropriate approval
- Enter and post Accounts Payable transactions accurately and timely within the accounting system
- Prepare and process vendor payments in accordance with established payment schedules and company policies
- Maintain accurate vendor records and ensure transactions are properly recorded within the appropriate entity, account, and accounting period
- Investigate and resolve invoice discrepancies, duplicate invoices, payment issues, and other vendor account differences
- Communicate directly with vendors regarding invoices, payment status, account reconciliations, and outstanding issues
- Review vendor statements and reconcile differences to ensure Railbookers is accurately billed and does not make duplicate or incorrect payments
- Support the Assistant Controller in maintaining strong and professional relationships with key vendors
- Perform regular reconciliations of Accounts Payable subledgers to the General Ledger
- Prepare vendor and balance sheet account reconciliations and investigate reconciling items
- Assist with month-end and year-end close activities related to Accounts Payable
- Ensure Accounts Payable transactions are recorded completely and accurately in the appropriate accounting period
- Research and resolve outstanding or aged Accounts Payable items
- Prepare supporting schedules and account analyses as requested by the Assistant Controller, Controller, auditors, or other members of the Accounting team
- Follow established Accounts Payable policies, procedures, approval requirements, and internal controls
- Identify unusual transactions, discrepancies, or potential control issues and escalate them appropriately
- Assist the Assistant Controller with documenting and improving Accounts Payable procedures and workflows
- Identify opportunities to improve efficiency, accuracy, and automation within Accounts Payable processes
- Support accounting system and process improvement initiatives affecting Accounts Payable
- Maintain organized and complete electronic documentation supporting Accounts Payable transactions
- Work closely with the Assistant Controller and other members of the Accounting team to resolve accounting and operational issues
- Collaborate with employees across the organization to obtain invoice approvals, supporting documentation, and resolution of vendor-related questions
- Provide timely and professional responses to internal and external Accounts Payable inquiries
- Support audit and financial review requests relating to vendor invoices, payments, reconciliations, and Accounts Payable balances
- Provide additional accounting support and perform other related duties as assigned
Skills
- 3–5+ years of Accounts Payable experience, preferably within a medium-to-large or high-volume organization
- Strong understanding of Accounts Payable processes, vendor reconciliations, payment processing, and basic accounting principles
- Experience performing Accounts Payable and General Ledger reconciliations
- Strong proficiency in Microsoft Excel and experience working with accounting or ERP systems
- Strong numerical aptitude and analytical skills
- Excellent attention to detail and commitment to accuracy
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- Ability to independently research and resolve accounting discrepancies
- Strong written and verbal communication skills
- Ability to work effectively in a fully remote and collaborative environment
- Bachelor's or Associate degree in Accounting, Finance, Business, or a related field
- Experience with NetSuite or a similar ERP system
- Experience in the travel, hospitality, or other high-volume transactional service industry
- Experience working in a multi-entity or international organization
- Experience supporting process improvement or Accounts Payable automation initiatives
Benefits
- Fully remote and collaborative work environment
Company Overview