Note: The job is a remote job and is open to candidates in USA. Mass General Brigham is a not-for-profit organization focused on advancing patient care, research, teaching, and community service. The Schwartz Center Program Manager will support the Programs Team by ensuring smooth operations, coordinating initiatives, and enhancing communication within the team to foster high-quality program delivery.
Responsibilities
- Maintain and manage a centralized Programs calendar across all core programs, trainings, events, and other program-related activities
- Coordinate logistics for program activities, ensuring timelines, materials, staffing, and communications are aligned and executed effectively
- Serve as a point of coordination for incoming inquiries, helping to triage and route requests to the appropriate team member or resource, and responding directly when appropriate
- Support consistent communication and information flow across the Programs team, ensuring clarity around priorities, deadlines, and upcoming work
- Help maintain operational continuity across recurring processes and time-sensitive deliverables
- Develop and manage project plans for key program initiatives, including new program launches, process improvements, and content or resource development projects
- Track progress across multiple initiatives, ensuring clear timelines, ownership, and follow-through
- Proactively identify risks, gaps, and delays, and surface them to leadership with recommendations for resolution
- Support cross-functional coordination with internal teams, including Communications, Operations, and Development, as well as external partners when needed
- In partnership with the Director of Information Systems, help establish and maintain practical project management tools, documentation, and workflows that improve team visibility and execution
- Support the structure and facilitation of team meetings, including agenda development, documentation of key decisions, and tracking of action items
- Help drive follow-through on key initiatives by monitoring commitments and ensuring timely execution across the team
- Prepare status updates and summary materials that help leadership understand where work stands, what is at risk, and what needs attention
- Contribute to building a coordinated, high-functioning team environment with clear roles, responsibilities, and workflows
- Run portions of operational meetings as appropriate and support meeting cadence and follow-up across the Programs team
- Pull, organize, and format data from Salesforce and other systems to support program tracking, reporting, and operational decision-making
- Ensure accuracy, consistency, and clarity of program data used for internal decision-making and external reporting
- Partner with the Chief Clinical Officer to interpret data, identify trends, and contribute to monthly reports
- Contribute to shaping how program impact is communicated to leadership and the Board
- Support the development and maintenance of recurring reports, dashboards, and summary materials that demonstrate program reach, engagement, and impact
- Identify inefficiencies in workflows and propose improvements to enhance team effectiveness, scalability, and consistency
- Support operational processes across systems including Salesforce, Cvent, outbound marketing system, learning management systems (LMS), Microsoft Office tools, and internal tracking tools
- Provide administrative and technical support related to program operations and training logistics
- Help maintain accurate records, templates, and process documentation so that core team functions are reliable and repeatable
- Collaborate with colleagues to strengthen systems that support onboarding, communication, reporting, and internal coordination
- Partner with the Community Experience Manager and Programs team to support planning and execution of webinars, events, and community engagement opportunities
- Assist with promotion, coordination, participant communications, and follow-up to ensure high-quality participant experiences
- Support internal logistics related to events including event and registration operations, processes, data, and technology
- Provide logistical and operational support for training programs, including coordination, scheduling, participant tracking, and related communications
- Support backend processes related to learning management systems and training enrollment as needed
- May occasionally support elements of training delivery based on interest and comfort level; this is not a core responsibility of the role
Skills
- Bachelor's degree in a relevant field (e.g., healthcare administration, public health, nonprofit management, business, or a related discipline)
- 5+ years of professional experience in program management, project management, operations, or a closely related role
- Experience working with Salesforce
- Prior experience with learning management systems (LMS) and user support related to online learning and engagement platforms
- Demonstrated ability to manage multiple projects simultaneously and deliver high-quality work on time
- Strong organizational skills and attention to detail, with the ability to track and manage complex workflows and moving parts
- Excellent written and verbal communication skills, including the ability to prepare clear summaries and reports
- Comfort working with data and generating reports to support decision-making and organizational visibility
- Ability to build collaborative relationships and work effectively across teams and functions
- Ability to prioritize effectively across competing demands in a fast-paced, evolving environment
- Ability to operate professionally in a remote environment with Eastern Time Zone working hours, 9AM-5PM
- Experience in healthcare, nonprofit, or other mission-driven organizations
- Experience using project management tools (e.g., Asana, Smartsheet, Monday.com, or similar)
- Project Management Professional (PMP) certification or equivalent training and experience
- Experience supporting reporting, dashboards, or leadership-facing materials that communicate organizational impact
Benefits
- In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.
- We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
- To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
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