Note: The job is a remote job and is open to candidates in USA. City of Hope conducts research focused on cancer, diabetes, and other life-threatening illnesses. The Research Operations Analyst supports research administration and finance operations, including pre- and post-award activities, proposal and budget development, financial reporting, personnel actions, purchasing, facilities, travel, and laboratory support.
Responsibilities
- Research Administration & Financial Management: Manage pre- and post-award activities, including proposal development and submission in collaboration with principal investigators, the Office of Sponsored Research, IRB, and other stakeholders
- Develop and edit proposal budgets, justifications, biosketches, and related materials, and assist with contract workflows, new agreements, and amendments
- Generate financial reports for assigned principal investigators and chart strings, and support departmental budget preparation, long-range financial planning, analyses, and initiatives
- Maintain accurate personnel expenditure and effort allocations, coordinate monthly and quarterly effort certification, and process corrective actions as needed
- Approve and reconcile purchase orders and chart string activity to verify appropriate expenses, available funds, and compliance with sponsor and City of Hope guidelines; support project closeout activities, including clearing encumbrances, closing purchase orders and subawards, and paying invoices
- Human Resources: Under the direction of the BD/BM, coordinate requested personnel actions for department staff and faculty, including new-hire and NES onboarding, visa requests, AccessNet, login IDs, and Outlook access
- Department Support: Support department business activities, including purchasing, facilities, travel, institutional reporting, and coordination of building and equipment safety, maintenance, and other services
- Coordinate lab safety training, lab coat services, and other general laboratory support
Skills
- • Bachelor's Degree (any discipline)
- • High School diploma or equivalent, and 6-8 years of experience in research administration may substitute for minimum education requirements
- • 2-3 years related experience in business administration and administrative analysis (budgets, grant accounting, facility or personnel support)
- • Bachelor's Degree in business, finance, business administration, research administration, science, or related field is preferred
- • 2+ years of experience in research administration is preferred
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