Note: The job is a remote job and is open to candidates in USA. OneOncology is a patient-centric, physician-driven, and technology-powered organization focused on improving care for people living with cancer and other diseases. The Research Administrative Coordinator provides high-level administrative and operational support to the VP of Research and research departments, coordinating meetings, communications, reporting, contracts, projects, and key initiatives.
Responsibilities
- Provide direct administrative support to the VP, Research and OneR leadership team including managing calendars, scheduling meetings, travel logistics, handling correspondence, and preparing reports
- Organize departmental meetings, prepare agendas, take minutes, and follow up on action items. Assists with preparation for team and sponsor meetings
- Supports the preparation of presentations and KPI dashboards by creating standard reporting functions, aggregating and interpreting site and central data, and reporting on performance metrics— including site enrollment figures and platform performance indicators — into standardized decks and communication
- Assist with project tracking, preparing presentations, and coordinating communication across departments
- Provide oversight for OneR contractor documentation through filing in ContractWorks, monitor contract start & end dates, identify pay rate when request and identify contract vendors
- Assist with submitting expense reports, travel coordination and team event planning
- Serve as an administrative liaison between the VP, research departments, and external stakeholders to facilitate and schedule meetings
- Coordinate key initiatives across multiple research departments to ensure alignment, smooth project execution, and measure impact
- Supports internal communication for OneR network. Including ensuring the OneR website remains current included but not limited to partnering with marketing on promoting OneR research, patient education, and branding
- Assist with interdepartmental communications, ensuring that all teams are informed, engaged, and supported with OneR efforts and initiatives
- Additional responsibilities as assigned to help drive our mission of improving the lives of everyone living with cancer
Skills
- Bachelor's degree required
- Strong organizational, multi-tasking, and project management skills
- Strong communication and interpersonal skills
- Ability to work cross-functionally to deliver on key initiatives
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools
- Attendance is an essential job function
- Prior exposure to the Research Industry (preferred)
- Experience in providing administrative support in a clinical research setting or healthcare organization is highly preferred
Benefits
- Remote work arrangement
Company Overview