Note: The job is a remote job and is open to candidates in USA. Medix™ is seeking a detail-oriented Provider Contracting Administrative Assistant to support a large-scale provider documentation and contract organization initiative. The role involves reviewing, organizing, and preparing provider agreements and related documentation for migration into a centralized Contract Lifecycle Management (CLM) system.
Responsibilities
- Review and organize provider agreements, amendments, and supporting documentation
- Separate large historical document files into individual, searchable records
- Verify provider information, including legal entity names, Tax Identification Numbers (TINs), effective dates, and related documentation for accuracy and completeness
- Locate and compile provider documentation from shared drives, email archives, electronic files, and scanned records
- Standardize file names and organize documents according to established organizational naming conventions
- Prepare documentation for migration into a centralized Contract Lifecycle Management (CLM) system
- Conduct quality assurance reviews to identify missing, duplicate, or incomplete documentation
- Cross-reference multiple repositories to ensure complete provider documentation is maintained
- Apply metadata and organize records to support efficient document retrieval and user access
- Collaborate with internal teams to resolve documentation discrepancies and maintain accurate provider records
- Handle confidential provider information while adhering to organizational privacy and security standards
Skills
- 1+ year of experience in healthcare administration, provider contracting, credentialing, medical records, document management, records management, or a related administrative role
- Strong attention to detail with the ability to identify discrepancies in documentation
- Excellent organizational and time management skills
- Experience managing large volumes of electronic documents
- Proficiency with Microsoft Office, including Outlook, Excel, and Word
- Experience navigating Windows File Explorer, shared network drives, and electronic filing systems
- Ability to work independently in a fully remote environment
- Experience working with provider agreements, healthcare documentation, credentialing, or network management
- Familiarity with Tax Identification Numbers (TINs), provider information, and healthcare organizational structures
- Experience supporting document migration or document management initiatives
- Knowledge of Contract Lifecycle Management (CLM) systems is a plus
Benefits
- 100% Remote opportunity
- Work on a high-impact healthcare operations project
- Collaborative and supportive team environment
- Opportunity to gain experience with provider contracting processes and enterprise document management systems
- Build valuable experience in healthcare operations, document management, and system migration projects
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