Note: The job is a remote job and is open to candidates in USA. Alegra is hiring a Remote Accounts Payable Specialist to join its Finance team. The role manages invoice processing, vendor accounts, payment activities, reconciliations, discrepancy resolution, financial recordkeeping, reporting, and process improvements in a remote environment.
Responsibilities
- Manage daily accounts payable activities and maintain accurate vendor account records
- Receive, review, code, and process invoices according to established procedures and approval requirements
- Verify invoice details, supporting documentation, purchase information, payment terms, and required approvals
- Match invoices with purchase orders, receipts, contracts, or other supporting documentation when applicable
- Enter accounts payable transactions accurately and maintain complete financial records
- Prepare approved invoices and payment transactions for processing according to established schedules
- Reconcile vendor statements, accounts payable balances, and related accounting records
- Investigate and resolve invoice discrepancies, duplicate invoices, missing documentation, pricing differences, and payment issues
- Communicate professionally with vendors and internal stakeholders regarding invoices, payment status, account balances, and documentation
- Monitor accounts payable aging and help ensure obligations are processed within established deadlines
- Maintain organized records of invoices, payments, credits, adjustments, and account activity
- Support monthend and yearend close activities, including reconciliations, accrual support, and accounts payable reporting
- Prepare accounts payable reports, schedules, reconciliations, and other financial information as needed
- Identify opportunities to improve accounts payable processes, accuracy, and efficiency
- Follow accounting procedures, internal controls, data protection requirements, and documentation standards
- Protect confidential financial, vendor, employee, and company information
Skills
- 3+ years of professional experience in accounts payable, accounting, finance, bookkeeping, or a related function
- Working knowledge of accounts payable, invoice processing, payment procedures, vendor accounts, and reconciliation
- Experience reviewing and processing invoices and maintaining accurate financial records
- Experience reconciling vendor statements or accounts payable balances
- Strong analytical, organizational, and problem solving skills with excellent attention to detail
- Excellent written and verbal communication skills
- Ability to investigate discrepancies and follow issues through to resolution
- Proficiency with spreadsheets and common business applications
- Ability to handle confidential financial information with discretion and professionalism
- Experience with cloud based accounting or ERP systems, SaaS or technology companies, electronic payments, multiple currencies, or platforms such as Alegra, QuickBooks, Xero, or NetSuite
- An associate's or bachelor's degree in accounting, finance, business, or a related field
Benefits
- Eligible employees may have access to remote work and Smart Workng practices, subject to country, employment entity, role, eligibility, and applicable company policies.
- Eligible employees may have access to professional development and learning opportunities, subject to country, employment entity, role, eligibility, and applicable company policies.
- Eligible employees may have access to educational resources, subject to country, employment entity, role, eligibility, and applicable company policies.
- Eligible employees may have access to wellbeing initiatives, subject to country, employment entity, role, eligibility, and applicable company policies.
- Eligible employees may have access to team collaboration pograms, subject to country, employment entity, role, eligibility, and applicable company policies.
- Eligible employees may have access to coworking opportunities, subject to country, employment entity, role, eligibility, and applicable company policies.
- Eligible employees may have access to company gatherings or summits, subject to country, employment entity, role, eligibility, and applicable company policies.
- Eligible employees may have access to programs supporting personal and professional milestones, subject to country, employment entity, role, eligibility, and applicable company policies.
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