Note: The job is a remote job and is open to candidates in USA. Quince is a mission-driven manufacturer-to-consumer brand that uses proprietary technology, AI, and analytics to scale its retail business. The Recruiting Systems Administrator will own the day-to-day administration and optimization of the talent acquisition technology stack, including Greenhouse, ModernLoop, and related tools, while improving workflows, data quality, integrations, support, documentation, and automation.
Responsibilities
- Administer and configure Greenhouse, ModernLoop, and adjacent recruiting tools, including job templates, interview plans, scorecards, approval chains, and permissions
- Manage user access, roles, and permission groups across the TA stack, ensuring the right people have the right level of access and offboarding is timely
- Build and maintain recruiting workflows and automations that reduce manual steps for recruiters and coordinators
- Own data hygiene in the ATS, including deduplication, field standardization, and routine audits to keep reporting reliable
- Support integrations between recruiting tools and downstream systems, and partner with the Systems Engineers on troubleshooting data feeds
- Serve as tier-one support for recruiter and coordinator system questions, triaging issues and resolving them or escalating with clear context
- Coordinate with vendors on support tickets, release management, new feature rollouts, and configuration changes
- Document system configurations, standard operating procedures, and training materials so knowledge does not live in one person's head
- Identify and implement opportunities to automate recruiting operations, applying AI-enabled tooling to improve speed and accuracy
Skills
- 5+ years of experience administering recruiting or HR systems, with hands-on Greenhouse or comparable ATS administration
- Strong working knowledge of interview scheduling tools such as ModernLoop and their configuration
- Demonstrated experience managing user access, permissions, and workflow configuration in SaaS platforms
- A track record of improving data hygiene and building reporting-ready processes
- Experience supporting integrations between systems and coordinating with vendors on troubleshooting
- An automation mindset and comfort using AI-enabled tools to streamline repetitive operational work
- Excellent problem-solving skills and strong attention to detail, with the ability to translate recruiter needs into system solutions
- Clear written communication and a habit of documenting processes for a scaling team
- Experience with SQL and APIs a plus
Benefits
- Bonus may be provided for eligible roles.
- Equity may be provided for eligible roles.
- Remote work arrangement
Company Overview
Company H1B Sponsorship