Note: The job is a remote job and is open to candidates in USA. Consilio LLC is seeking a detail-oriented and organized Recruiting Administrative Assistant to support its Talent Acquisition team. The role manages administrative tasks throughout the recruiting lifecycle, including maintaining applicant tracking systems, updating job sheets, coordinating interviews, managing recruiting data, and supporting onboarding processes.
Responsibilities
- Maintain and update candidate records in the Applicant Tracking System (ATS) (e.g., Bullhorn or similar platforms)
- Accurately update and manage job sheets, ensuring all job details, statuses, and candidate activities are current
- Post job openings across various platforms and track application activity
- Assist recruiters with scheduling interviews and coordinating candidate communications
- Review and organize resumes and application materials within the ATS
- Ensure data integrity and consistency across recruiting systems and reports
- Generate recruiting reports and assist with tracking key hiring metrics
- Support onboarding documentation and pre-employment processes as needed
- Communicate professionally with candidates and internal stakeholders
- Perform general administrative duties to support the recruiting team
Skills
- 1 –3 years of administrative or recruiting support experience
- Hands-on experience with an Applicant Tracking System (ATS), preferably Bullhorn or similar
- Strong attention to detail and data accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive and confidential information
- Detail-oriented and process-driven
- Strong problem-solving skills
- Ability to work independently and as part of a team
- Adaptability in a fast-paced environment
- High level of professionalism and discretion
- Experience in staffing, recruiting, or HR environments
- Familiarity with recruiting databases
- Ability to multitask and prioritize in a high-volume recruiting setting
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