Note: The job is a remote job and is open to candidates in USA. Dragonfly Cares is a mission-driven organization providing Applied Behavior Analysis therapy to children with autism and developmental differences across Long Island. The School Recruiter and Staffing Coordinator manages the end-to-end recruitment process and coordinates school-based staffing, including candidate sourcing, screening, staff placement, school district liaison activities, and staffing data reporting.
Responsibilities
- Develop and implement comprehensive recruitment strategies aligned with Dragonfly Cares' school based program growth objectives
- Collaborate with department heads and school program directors to forecast staffing needs and create proactive sourcing plans
- Build and maintain a pipeline of qualified candidates for school-based clinical and paraprofessional roles
- Craft job descriptions that accurately reflect school-based role requirements and company culture
- Post job openings on various platforms, including the company website, job boards, and social media channels
- Utilize innovative sourcing techniques to identify and engage passive candidates for school-based positions
- Review resumes and applications to identify qualified candidates for school-based BT, RBT and BCBA roles
- Conduct and coordinate initial video interviews to assess candidate suitability, availability, and fit for school environments
- Provide interview feedback and recommendations to hiring managers and school program directors
- Serve as the primary point of contact for staffing all school-based cases, including BT/RBT and BCBA roles
- Proactively reach out to current staff to discuss availability, interest in school cases, and capacity to take on new or additional school based assignments
- Match existing staff to open school cases based on availability, skill set, location, and client needs coordinating directly with clinical supervisors to ensure appropriate fit
- Coordinate with school districts to confirm placement requirements, scheduling logistics, credentialing documentation, and any district-specific onboarding procedures
- Act as the liaison between Dragonfly Cares internal team and school district contacts to manage expectations, communicate timelines, and resolve placement issues
- Maintain an up to date staffing matrix for all school-based cases, tracking open positions, pending placements, confirmed staff, and case coverage status
- Communicate regularly with school district partners to address staffing gaps, provide status updates on open cases, and ensure continuity of services for students
- Monitor school case schedules and proactively identify and address coverage gaps due to staff turnover, leave, or caseload changes
- Collaborate with the clinical team to ensure all school placements meet compliance requirements, including district credentialing, and applicable state regulations
- Maintain accurate and up-to-date records in the Applicant Tracking System (ATS) and staffing coordination tools
- Generate recruitment metrics and staffing reports to assess effectiveness of sourcing strategies and case coverage rates
- Analyze data to identify trends and areas for improvement in recruitment and school staffing coordination
- Report regularly to leadership on open school cases, placement timelines, and district partnership status
- Staffing coordination( Serve as the primary point of contact for staffing all school-based ABA cases, including BCBA and RBT roles.)
Skills
- The ideal candidate will have experience and manage the end to end recruitment process while also serving as the primary liaison for school based staffing operations
- Must be located in New York State
- Full Time: Monday through Friday(Eastern Standard Time)
- Position is remote, however must reside in New York State: With Occasional meetings in Long Island to meet with providers and staff
- Bachelor's degree in Human Resources, Business Administration, Psychology, Education, or a related field
- Minimum of 1-2 years of experience in full-cycle recruitment within the ABA and or special education sector
- Proficiency in using ATS systems
- Strong understanding of employment laws and regulations related to recruitment
- Excellent interpersonal and communication skills, with the ability to build rapport with candidates, staff, and school district stakeholders
- Demonstrated ability to manage multiple requisitions and staffing assignments, prioritizing tasks effectively
- High level of discretion and professionalism in handling confidential information
- Fluency in Spanish, both written and verbal
- Experience as a Provider, providing direct services to children and or adults with autism or other developmental disabilities
Benefits
- Remote work in New York State with occasional meetings in Long Island
- Comprehensive onboarding: Receive a structured onboarding experience to ensure you feel confident and supported from day one.
- Career growth opportunities, including professional skill development, new responsibilities, leadership advancement, and long-term career support.
- Meaningful work helping students grow academically, socially, and behaviorally.
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