Note: The job is a remote job and is open to candidates in USA. SemiAnalysis is an independent research and analysis firm specializing in the Semiconductor and AI industries. They are seeking a Recruiter & Admin Specialist to support talent acquisition and employee administration, playing a central role in building the team and ensuring effective people operations as the company scales globally.
Responsibilities
- Manage full-cycle recruiting across multiple roles, from sourcing and outreach through interview coordination and offer stages
- Build and maintain strong candidate pipelines using direct sourcing, referrals, job platforms, and other recruiting channels
- Coordinate closely with hiring managers to understand role requirements, interview processes, and hiring priorities
- Manage interview scheduling, candidate communications, follow-ups, and recruitment administration
- Maintain accurate candidate records and hiring updates within the applicant tracking system
- Support a professional and positive candidate experience throughout the recruitment process
- Coordinate end-to-end employee onboarding, including documentation, device procurement, system access, benefits enrollment, and orientation
- Support employee changes, transfers, leave administration, and offboarding processes
- Ensure employee records and required documentation are complete, accurate, and properly maintained
- Coordinate with employees and internal stakeholders to ensure smooth onboarding and offboarding experiences
- Maintain HR policies, employee records, templates, and internal documentation
- Track required training, certifications, acknowledgements, and compliance-related workflows
- Serve as a first point of contact for general employee HR and administrative questions
- Support employee communications, engagement initiatives, and other people operations activities
- Identify opportunities to improve recruiting, onboarding, and HR processes
Skills
- Experience in recruiting, talent acquisition, HR operations, people operations, or a related role
- Experience managing multiple recruitment and employee administration workflows simultaneously
- Strong organizational and time-management skills
- High attention to detail and accuracy when handling employee and candidate information
- Strong written and verbal communication skills
- Ability to work independently and take ownership of responsibilities
- Sound judgment and discretion when handling confidential information
- Comfortable working with senior leadership, employees, candidates, and external vendors
- Based in the United States and able to work full-time
- Experience working in a startup, research, technology, or professional-services environment
- Experience recruiting for technical, analytical, research, or business roles
- Familiarity with applicant tracking systems, HR information systems, and recruiting platforms
- Experience with candidate sourcing tools
- Understanding of US onboarding, benefits administration, employment documentation, and employee lifecycle processes
- Experience supporting a distributed or globally based workforce
- Strong process-building, documentation, and workflow-improvement skills
- Ability to operate effectively in an evolving environment with changing priorities
Company Overview