Note: The job is a remote job and is open to candidates in USA. ADS Environmental Services is seeking a Proposal Coordinator and Technical Writer to manage proposal content and coordinate bid responses. The role owns the proposal content library, coordinates RFP, RFQ, and RFI submissions, and develops clear technical documentation, abstracts, white papers, and customer-facing materials in collaboration with cross-functional teams.
Responsibilities
- Own and manage the company's proposal content repository, templates, knowledge base, and document management systems, ensuring proposal content is organized, current, and accessible
- Collaborate with Product Management, Sales, Marketing, Operations, and subject matter experts to review, validate, and update proposal content, ensuring accuracy with current products, services, certifications, capabilities, and corporate messaging
- Develop, maintain, edit, and proofread reusable proposal content, executive summaries, company qualifications, past submittals, and other customer-facing materials
- Establish and maintain content governance practices, including content review schedules, version control standards, approval workflows, and archiving procedures
- Analyze proposal content utilization and effectiveness, recommending improvements that increase content quality, consistency, compliance, and response efficiency
- Coordinate proposal response activities with Key Account Managers for RFPs, RFQs, RFIs, and other customer solicitations, ensuring compliance with customer requirements and submission deadlines
- Review solicitation requirements, develop response outlines, track deliverables, and coordinate contributions from multiple departments
- Work with Contract Administrator to ensure submittals maintain company requirements regarding contract terms and conditions
- Manage proposal schedules, milestones, review cycles, and submission checklists to ensure timely completion of quality proposal responses
- Compile, format, finalize, and submit proposal packages through customer portals, procurement systems, email submissions, or other required submission methods
- Work with Sales, Product Management, Marketing, Operations, and subject matter experts to develop, edit, and maintain study abstracts, white papers, proposal documentation, and other customer facing supporting materials
- Translate technical, operational, and product-related information into concise and compelling documentation for customers, sales teams, and product management
- Interview subject matter experts and gather technical information to create accurate, consistent, and customer-focused content
- Ensure all technical documentation follows established writing standards, branding guidelines, and quality expectations for clarity, consistency, and usability
Skills
- • Bachelor's degree in Business Administration, Communications, English, Marketing, Technical Writing, or a related field; or equivalent combination of education and experience
- • 3+ years of experience in proposal coordination, proposal management, technical writing, content management, business development support, or a related role
- • Experience supporting RFP, RFQ, RFI, contract bid, or grant proposal response processes
- • Strong proposal writing, technical writing, editing, and proofreading skills
- • Exceptional attention to detail and commitment to content accuracy and quality
- • Ability to interpret solicitation requirements and translate them into compliant, customer-focused responses
- • Ability to recognize and notate term and condition requirements within an RFP, RFQ, Bid, or other customer documentation
- • Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously
- • Ability to communicate complex technical concepts clearly to both technical and non-technical audiences
- • Excellent verbal and written communication skills with the ability to collaborate across Sales, Marketing, Product Management, Operations, and Executive Leadership teams
- • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams
- • Self-motivated with the ability to work independently while managing competing priorities in a deadline-driven environment
- • Experience managing content libraries, templates, and document repositories preferred
- • Technical writing experience involving software, technology, manufacturing, utilities, metering, engineering, or other complex products and services preferred
- • Experience working with proposal management software, CRM systems, content management systems, or document management platforms preferred
Benefits
- This position may be eligible for performance based bonus plan.
- Health benefits
- 401(k) retirement savings program with company match
- PTO
Company Overview