Note: The job is a remote job and is open to candidates in USA. AIM Institute for Learning & Research is a national nonprofit organization focused on strengthening literacy instruction through research, professional learning, coaching, and implementation support. The Project Manager leads the delivery of multiple complex, cross-functional projects, managing plans, scope, risks, budgets, dependencies, reporting, billing visibility, and project closeout while coordinating contributors without direct supervisory authority.
Responsibilities
- Lead delivery for multiple major projects concurrently, from initiation and planning through implementation, acceptance, and closeout
- Define and maintain project scope, objectives, success measures, deliverables, milestones, assumptions, constraints, and acceptance criteria
- Build and manage integrated project plans that connect workstreams, responsibilities, dependencies, decision points, resources, and timelines
- Maintain a living project plan and reliable single source of truth for project status, ownership, next steps, and delivery health
- Translate contractual commitments and organizational priorities into executable work plans, clear ownership, and measurable outcomes
- Coordinate contributors across the company without implying direct people-management authority
- Clarify roles, responsibilities, handoffs, and decision rights; use practical tools such as work breakdown structures and responsibility matrices when helpful
- Establish effective project cadences, prepare focused agendas, document commitments, and ensure owners close actions on time
- Validate reported progress against evidence, deliverables, and milestones rather than relying on status updates alone
- Identify capacity constraints, competing priorities, and execution gaps early and work with functional leaders to resolve them
- Maintain current risk, issue, action, decision, and change logs with clear owners, due dates, mitigation plans, and escalation paths
- Monitor dependencies and critical-path items; anticipate downstream impact when dates, scope, resources, or assumptions change
- Lead disciplined change control by documenting requests, assessing schedule/budget/outcome implications, securing decisions, and updating the project baseline
- Escalate unresolved issues and material delivery risks promptly, with a concise explanation of impact, options, and recommended action
- Create clear governance visibility so sponsors and leaders can make timely, informed decisions
- Produce accurate, decision-ready project reporting that shows progress, upcoming milestones, deliverable status, risks, issues, changes, budget performance, and required decisions
- Track project budgets and forecasts in partnership with project sponsors, finance, and functional owners; surface variances and corrective actions early
- Maintain visibility into billable milestones, deliverable acceptance, invoicing readiness, and information needed to support timely billing
- Ensure project documentation is complete, organized, current, and accessible to the people who need it
- Support project closeout, lessons learned, outcome review, documentation transfer, and transition to ongoing operations when applicable
- Operate as a peer partner to Relationship Managers, with clear and complementary accountability for delivery and relationship success
- Provide Relationship Managers with timely, accurate delivery information for client communications, expectation management, and renewal or revenue planning
- Coordinate on client-facing milestones, scope questions, risks, changes, and escalations so external commitments remain aligned with executable plans
- Participate in client and internal meetings when project delivery expertise, decision facilitation, or execution visibility is needed
Skills
- Five or more years of professional project-management experience, including responsibility for complex, multi-workstream projects
- Demonstrated success managing several significant projects or workstreams at the same time in a cross-functional environment
- Strong command of project planning, dependency management, risk and issue management, change control, governance, status reporting, and project closeout
- Experience monitoring budgets, forecasts, and delivery milestones, with the ability to connect project progress to invoicing and billing visibility
- Exceptional organization, judgment, attention to detail, and follow-through, with the ability to create clarity in ambiguous or changing conditions
- Ability to influence, coordinate, and hold contributors accountable without direct supervisory authority
- Excellent written and verbal communication skills, including the ability to tailor project information for executives, functional leaders, clients, and delivery teams
- Proficiency with modern project-management and collaboration tools and the ability to establish practical, sustainable ways of working
- Ability to work effectively in a fully remote environment, including proactive communication, dependable availability, and disciplined documentation
- Current Project Management Professional (PMP) certification; equivalent recognized project-management credentials and substantial relevant experience will also be considered
- Experience leading projects in education, professional learning, client services, nonprofit organizations, consulting, or another mission-driven environment
- Experience with client-facing delivery, contracted deliverables, acceptance processes, and cross-functional financial coordination
- Familiarity with both predictive and adaptive project-management approaches and the judgment to select the lightest effective method for the work
Benefits
- Fully remote work arrangement, with no travel expected.
Company Overview