Note: The job is a remote job and is open to candidates in USA. IntePros is seeking a detail-oriented Real Estate Project Coordinator to support real estate and facilities projects. The role manages schedules, documentation, budgets, lease administration, purchasing activities, and stakeholder follow-ups to keep multiple projects organized and on track.
Responsibilities
- Support the planning and execution of real estate and facilities projects
- Maintain project schedules, timelines, milestones, and deliverable trackers
- Prepare and distribute project status reports, dashboards, and meeting minutes
- Track action items and follow up with internal and external stakeholders to ensure deadlines and commitments are met
- Maintain accurate and organized project documentation
- Support lease administration, including critical date tracking, renewals, and related correspondence
- Maintain organized records for leases, contracts, and other real estate documentation
- Assist with site-selection research and data gathering for new locations, relocations, and expansions
- Create and manage purchase orders and support invoice reconciliation
- Track project budgets, expenses, and financial commitments
- Assist with the preparation and processing of Capital Expenditure (CapEx) requests
- Support payment processes and help resolve invoice or purchasing discrepancies
Skills
- Previous project management or project coordination experience
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities, deadlines, and stakeholders in a remote environment
- Strong written and verbal communication skills
- Proficiency with Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook
- Experience with real estate lease administration/management and payment processes
- Experience supporting real estate, facilities, construction, or corporate workplace projects
- Experience with SAP or a similar ERP/procurement system
- Familiarity with purchase orders, invoice reconciliation, budget tracking, and CapEx processes
Benefits
- Remote work environment
Company Overview
Company H1B Sponsorship